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Continuing Professional Consulting Services (CCNA) Request for Qualifications No. 20-07-01 Project Approach and Understanding D-11 constructability, safety, value engineering, cost, time and project specific concerns. The QC process will be led and documented by the quality control manager. Quality Control is enforced to make sure our final products and proposed improvements comply with industry and engineering standards. Our years of experience along with our established QC program enable us to provide our clients with great service and a great product. Our Team makes use of a series of standard procedures and reports to ensure that all of our services are standardized. Such reports are used during the several stages of a project. Below is a list of the standard reports to be utilized by the design team: Kick-off Meeting Report – This report is a standard template and is utilized internally for every project. The report will contain basic information such as project name, project budget, brief project description, project manager and project team members. In addition, the report provides contact information for the owner and client. QA/QC Checklists – This is a checklist developed by the project team. This checklist is a thorough list of items to be reviewed at each submittal. It also requires the signature of the project manager, CAD drafter and QA/QC person assigned to the project. Action Item list – This standard form is utilized to keep everybody informed about the project progress. The form has an action item list, a responsible person (including clients and third parties), due date for the specific task and a section for comments. Permit Tracker – This standard form is utilized to track permits and provide updates of the permitting process. It also includes expected dates, dates for permit and permit date expiration. This list is provided to the client along with all the permits. Construction Field Reports – The design team has a series of reports to be utilized during construction administration support services. These include: field reports, RFI log, shop drawing log and items beyond scope log. In addition to the above internal procedures and mechanisms, the CMA team is committed to updating the City on a regular basis through scheduled review and progress meetings. The team will also work closely with the PIO (if available) to ensure stakeholders are engaged throughout the process. Budget and Cost Controls At CMA, we fully understand the need to provide innovative and sustainable solutions on time and within budget. So much so, that it has become inherent to our firm culture. Paramount in achieving a successful project on time and within budget is to clearly define the scope and goals of the current project. In defining the scope of the project, the following are some of the factors that will be considered: wAt the outset of the project it is necessary to clearly define the scope of the project and the project goals for all concerned parties to ensure the successful completion of the project. In any given project, time is of the essence. The CMA team attacks every project with this in mind. Our team will immediately begin our initial services which will include topographic survey verification, utility coordination, as-built or record drawing review and review of geotechnical data where necessary. These tasks will be critical for every project, since any unforeseen conflicts may cause delays. Coordination of a multi-member team requires regular attention. All matters related to the project will be coordinated with the City’s Project Manager. We will try to minimize the City’s day-to-day involvement by keeping the project manager informed electronically by e-mail and via phone calls. The project manager is the key to a successful project and must be proactive, identify issues before they become problems and offer solutions before they become crisis. The City’s project manager will be kept well informed at all times; however, recognizing that they may be managing multiple projects at the same time, we will strive to minimize his or her day-to-day involvement by: