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The Drawing Check Method - To be consistent we have adopted a color -coded checking system for marking up and communicating verifications and corrections on drawings: Red Information being added, corrected, or deleted. Orange Information that needs to be removed, or replaced (optional). Yellow Information that is correct and does not change (initial check only). Green Used by person making changes to cross out red and orange markings as they are completed. Blue Used by checker to indicate "back check" has been completed. The Project Manager is responsible to assign the appropriate Senior Engineer from the proper discipline to perform the drawing and specification checks. The Project Managerconducts in-house interdisciplinary reviews to assure coordination of drawings amongthe various disciplines. This is done at strategic stages of the design process. Sub -consultants are included as required in this process on a work assignment basis. Alternate Calculations Requirement - Verification of calculations or analysis (where the complexity of the assignment necessitates) may be achieved by comparison with alternate methods of calculation or analysis. A person or persons other than those who performed the original calculation shall perform the verification. Where alternate calculations are performed to verify the correctness of the original calculation, a review shall also be performed to address the appropriateness of assumptions, input data and the code used. Control of Design and Development Changes - Throughout the project, changes in the scope of services sometimes are requested. All changes shall be documented by a Design Change Notice (DCN) prepared bythe Project Manager stating the proposed change, reason, requestor and the change in the project budget, schedule and design fee. Each DCN will be discussed with the City to verify a change is needed, and if so, a notice to proceed issued. The DCN's shall be dated and numbered in sequence to provide direct documentation from the initial Technical Approach to the final design documents. Our quality standards and procedures cover all of our firm's operations. These include our work assignment proposals, contracts, communications, status of projects, shop drawing and submittal reviews, project closeout, document control and staff training. Design Once I Our quality design management is focused through our Design Once procedures. Design Once helps our staff and our clients to maximize project efficiency by following logical task sequences from early project definition, programming, preliminary design, final design, bidding, construction and closeout. Overall, the goal is to help our clients and ourteam to move as efficiently through projects as possible while achieving high quality standards, staying within budget constraints and achieving project milestones on or ahead of schedule. Changes I Our Design Once approach is well defined and makes every effort to "front load" key decisions. When the need for changes is identified early, they are less expensive in terms of dollars spent and time taken. A proactive approach and focused attitude are beneficial for continuing services contracts with multiple simultaneous project demands that require high quality (often with compressed time frames). Training I We maintain and fund an annual training requirement, which extends to all our associates. We have established a goal that requires each technical associate to obtain 16 hours of training per year and non-technical employee require 8 hours per year. Training is discussed with each associate at their annual review. If training is found lacking, steps are taken to address and correct in the upcoming year. We have developed an in-house training program for CAD/BIM operators. An internal CAD/BIM Committee was formed, with each department sending a team member to participate in committee decisions. The committee meets monthly to discuss experiences and look at what can be improved in our standard operating procedures. The committee also conducts company -wide training, to give all associates a better understanding of the numerous benefits of CAD/BIM and how it applies to our industry. Quality training for our staff is taken seriously; we understand that well-trained teams are not only necessary to satisfy our clients' needs, but also provides a tangible benefit in the way projects are managed and executed for overall firm success. RFQ 20-07-01 CONTINUING PROFESSIONAL CONSULTING SERVICES SECTION D - PAGE 12