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• Establish Work Plan Preliminary Discipline Work Plans • Work Plan Review • Final Work Plan • Client Kick -Off Meeting • Review Project Client Goals • Discuss Risks/Mitigation/Dispute Process • Review Approach and Scope of Services • Review Cost/Scheduling/Estimating • Review Change Management Procedure • Review Draft Project Approach • Review Site Safety Requirements • Schedule Pull Plan Meeting(s) • Establish Meeting Requirements • Develop/Review Control Requirements • Develop CAD Coordination Requirements • Review Standards and Specifications • Initiate Action Item List Finalize Project Approach Osborn SOP - Project Execution The Project Manager is responsible for executing the ongoing various tasks with support of the project team and will monitor weekly and periodically depending on the task. This procedure is based on the premise that all of the previous SOP steps have been completed and the project has been kicked -off. Continuous Project Management provides detailed project execution procedures throughout all phases of a project, while Phased Submission Production generally describes document tracking and requirements of each phase of a typical work assignment. Each work assignment will be prepared as phased submittals for review by the City and the submittals and continuous project management will track concurrently. Osborn SOP - Continuous Project Management • Update Schedule & Budget • Manage Staffing & De -Staffing Requirements • Manage Change Management Process • Manage Invoices & Cash Flow • Complete Periodic Status Reports • Complete Periodic Client Project Reviews • Quality Checking • Interdisciplinary Reviews • Coordinate Bidding/Construction Requirements • Confirm Client Execution Delivery & Model All phased submissions must include a meeting showing the submittal was discussed, comments were noted and the Client approves the submittal. The Client must understand and agree to the content and level of detail included in each submittal. Osborn SOP - Phased Submission Production Phased Submission runs a parallel path to Continuous Project Management • General Document Numbering and Tracking • Code Review • Schematic Design (30%) • Design Development (60%) • Construction Documents (100%) • Professional Seal A copy of the approved submittal package will be saved for our records electronically. The project will not proceed to the next stage without client approval. 4VOsborn SOP - Bidding Our role during the Bid Phase of a project varies greatly from project to project. The following procedures provide a comprehensive approach to Bid Phase management in the scenario where the Client is depending on Osborn to manage the bidding process. Osborn SOP - Procurement Assistance • Prepare Legal Notice for Bids/Issue RFP • General Bidding Process and Documentation • Conduct Pre -Bid Meeting at Site • Prepare Pre -Bid Meeting Minutes • Respond to Requests for Information • Prepare Addenda • Prepare Bid Tabulation Log • Attend Bid Opening/Complete Bid Tabulation • Verify Bid Compliance w/ Contract Documents • Bid Award Recommendation • Assist Client in Contract Preparation Osborn SOP - Construction Administration The Osborn Engineering Team will provide support services during construction including review of shop drawings, requests for information (RFIs), quality assurance/ quality control (QA/QC) material testing, site observation, reporting, and preparation of record drawings. For each project, the Osborn Team will outline the specific construction administration services on a task -by -task basis. The services will be tailored to the project and will depend on funding source (i.e. local, state, Federal), duration of project, location of the project and estimated construction cost. RFQ 20-07-01 CONTINUING PROFESSIONAL CONSULTING SERVICES SECTION D - PAGE 15