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The field engineer (FE) will be involved in three phases; pre -construction, construction and post -construction tasks to ensure continuity throughout the task, or as defined in the scope of work for the task. The typical construction management services to be performed during each phase are as follows: Pre -Construction Phase • Attendance at design review meetings to gain familiarity with the work as the design progresses. • Review safety policies and procedures. • Attend the pre -construction meeting. • Permits - Unless specifically identified in the contract documents, the Contractor will be responsible for obtaining any permits required. Construction Phase This phase will commence with the issuance of the Notice to Proceed bythe City Manager and will extend to the achievement of Substantial Completion by the contractor. • Site Observation - The FE will be responsible for completing daily and weekly observation field reports, as required by the task. Measurements and Calculations - The FE will be responsible for performing measurements and calculations for materials that are incorporated that day. The FE will maintain a file for quantity calculations. The FE will log daily quantities in the field reports. We recommend the City Manager review quantities daily with the Contractor to resolve discrepancies to increase the efficiency of the process of generating the contractor's monthly pay applications. Materials and Tickets - The FE will be responsible for collecting delivery tickets for materials delivered to the site. The FE will be responsible to compare the delivery tickets with corresponding approved submittals to ensure that the materials incorporated are the materials that have been approved. The FE will collect and file the delivery tickets on site and be responsible for tracking the turn -over of the delivery tickets to the City Manager ensuring the Contractor provides the delivery tickets for all material that is incorporated. Monitoring - The FE will observe and document the performance of the Contractor's testing services. The Contractor will be required to forward their test reports to the City Manager for review. The FE will be responsible for communicating the need to schedule any verification testing. Resolution of differing and changed site conditions, claims and extra work - The Contractor will be responsible for informingthe City Manager, in writing, of any issues that the Contractor deems to be a change to the project scope of work or an impact to the approved project schedule and its critical path. If the change issue results in the need for the City Manager to issue a change order, the FE will assist the City Manager in compiling the information for the change order. Once the change order is executed by the City Manager, they will distribute the change order to all involved parties includingthe FE so the work can be monitored to ensure that the scope of the change order is implemented. • Schedule - Prior to starting construction, the Contractor will be responsible for submitting a baseline schedule for review. The schedule will include field activities and the procurement activities for significant components. The City Manager and the FE will review the schedule prior to either approving it or returning it for modification. Once the baseline schedule is approved by the City Manager, the Contractor will be responsible to update it for each progress meeting. The schedule will be reviewed at each progress meeting. If the Contractor fails to maintain progress on the critical path, the Contractor will be responsible to revise the schedule to illustrate how the Contractor will achievethe contract completion dates. If changes, delays or other impacts to the scope of work are encountered, the Contractor will be responsible to incorporate the change issue into the schedule as part of the resolution of the change issue. • Meetinis - The FE will attend the weekly progress meetings. These meetings will be utilized to review and address any issues for specific critical work activities prior to the performance of those activities. • Payments and Reimbursements - The FE will review pay applications from each contractor. We will work with the Contractor to resolve any discrepancies in the recorded quantities completed in order to process each pay application in a timely manner. Stormwater Pollution Prevention Plan Compliance The FE will monitor the Contractor's implementation and maintenance of erosion and sedimentation control BMP's. Deficiencies will be recorded in the field report and discussed at the progress meetings to improve the conditions, if needed. RFQ 20-07-01 CONTINUING PROFESSIONAL CONSULTING SERVICES SECTION D - PAGE 16