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23 MEETING TIME & BUDGET CONTRAINTS In the past, we have been extremely successful in properly planning and scheduling our own resources and that of our consultants. As necessary, as we have done in the past, we may limit our commitments to other clients and focus specifically on the goals of the City of Sunny Isles Beach. Given the opportunity, we have no hesitation to limit all our work to those projects assigned to us by the City’s and thus assure your success. Aggressive control of schedules and budgets has been one of the key factors in our Firm’s growth and success. Especially in the case of municipal projects, the project budget simply cannot be exceeded. Similarly, the project schedule must becoordinated with the City’s schedule, to ensure that we allow for sufficient time to move in. We maintain strict controls and enforce the team’s awareness of the need to stay within budget and schedule through- out the entire design and construction process. We will also provide assistance to the City of Sunny Isles Beachin helping to set a budget that is reasonable and attainable. Our current workload allows for 40% of our staffing resources to be dedicated full time to the City of Sunny Isles Beach. Further, our current workload allows us to dedicate our best resources to you, and we will not commit to any further projects that may interfere with the success of your projects. Given the resources of SRS and that of our consultants, we do not see a situation where staffing will be a problem. We suggest that the requirements for staff utilization & availability be an ongoing submission requirement of this contract to make sure that all of your expectations are met. At the start of the project we typically conduct a ‘value determination’ meeting, at which the City Team, construction manager (if any) and Designers jointly set forth the requirements and expectations for each element of the project. The goal is to establish a common understanding of project quality and budget at the very beginning, before we begin design. Then, as the project proceeds, the following principles guide the team to be sure that the City’s goals are met when the project opens and for many years to come. Together with the budget, aggressive management of the project schedule is essential—not only so that students can be accommodated, but also so that incremental costs associated with delays can be minimized. Initial meetings will present the normal process of project delivery and what is to be exected of each of the participants —architects, engineers, and City’s Team. The proposed construction schedule will be developed jointy and key deadlines will be assigned to each of the participants. This will ensure conistently knowledgeable and timely response, and help to keep the project on schedule. The design process will consist of a milestone schedule organized by phase – Schematic Design, Design Development and Construction Documents. Each phase will conain a series of target dates that establish specific responsibilities for each party. The schedule will also designate weekly in-house team meetings for coordination of design andtechnical issues as well as a review of the target dates. We will also include monthly meetings with the owner’s designated representative, reviewing all aspects of the project for further dissemination to board members and administrators. The construction process will be based on a critical path method (CPM) schedule, developed jointly with the construction professional(s), with specific milestones for completing portions of the work. Initial meetings will present both standard and alternative (e.g. fast-track) processes of project delivery and what is to be expected of each of the participants — architects, engineers, construction professional(s), and City of Sunny Isles Beach Team.