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Page 5 TAB D: PROJECT APPROACH & UNDERSTANDING RFQ: 20-07-01 Continuing Professional Services - Construction Engineering & Inspection (CEI) the project area. We address all concerns and discuss the potential conflicts identified in the plans. Relocation of utilities in a timely manner is critical to meeting the project’s schedule and not causing the contractor delays. • Public Involvement – We develop a contact list of the business owners and residents adjacent to each project. We work to main- tain a responsive, effective and positive public information program. We will present a positive public image through coordina- tion with and support for City Engineer and Project Manager. • Adjacent, Active & Anticipated Projects – We will identify adjacent and anticipated state or private projects and establish the proper level of communication to coordinate and identify conflicting activities. This will be achieved by attending project plan- ning and coordination meetings, identifying key players and establishing open communications. Immediately after construction contract award, we interact with the contractor and make preparations for the start of construction. These activities include: • Coordinate with the contractor to determine if there are any questions related to the plans and specifications prior to construction start. We generate RFI’s to the Engineer-of-Record, if necessary. • Coordinate with the City on innovative ideas to save costs and time. Fifteen (15) days prior to project start, we make the following preparations: • Set up office files and computer logs • Set up field books • Conduct the preconstruction conference Construction – When construction begins, the E&R team performs all required CEI duties including: • Safety – Safety is priority number one on every project whether large or small. We will work with the contractor and review safety measures for trucks and equipment entering the work zone. We will also perform safety reviews to include job-site protection and report hazardous conditions to the contractor for immediate correction. Additionally, if tracking of materials occurs, we will request functional soil tracking devices to avoid tracking of material onto adjacent City streets. In addition, our team will monitor the storage of material to ensure it is protected and prevent it from becoming a safety hazard. • Maintenance of Traffic (MOT) Inspection – We will perform periodic inspection of the MOT. Deficiencies are reported immediately to the contractor for correction. • Inspection of Contractor’s Work – Inspectors review the plans, specifications, and standards to ensure that all construction complies with the contract documents. All activities are properly documented on the Daily Report of Construction, and all work items are documented in the appropriate field books, plans, computation book, and log sheets. • Survey Control – The E&R inspection staff has the capability to perform engineering surveys so that spot checks of the contrac- tor’s construction activities can be made and immediate corrective actions can be implemented, if necessary. • Contractor Quality Control (CQC) – Our CTQP personnel are well-versed in the CQC specifications. We will initiate effective support of the contractor’s QC efforts. Our staff will work closely with contractor personnel to assist in issues of clarification, training, reporting procedures and/or analysis. Monthly reviews will be made of all CQC records to confirm that the appropriate testing and controls required are being performed and documented. • Contract Compliance – Our team of qualified professionals will monitor the contractor ’s operations to ensure compliance with plans, specifications and other contract documents. Detailed and accurate records of the contractor’s operations will be recorded. Our inspectors meet with the contractor prior to the end of each shift to ensure agreement and spot check the contractor on all work performed. This allows for items to be resolved quickly at the lowest possible level. Items that cannot be resolved in the field will be escalated within 24 hours to our Project Administrator and Senior Project Engineer for swift resolution. • Environmental Monitoring – Inspectors monitor the contractor’s erosion control practices daily to ensure erosion is controlled during construction. Our inspectors have similar experience and local knowledge in highly sensitive environmental areas and will utilize our in-house digital turbity monitoring equipment and environmental training to ensure that the contractor flags impacted areas and prevent illicit impacts to adjacent wetlands, assuring all water quality measures are at or below permit requirements. The contractor will be informed of any deficiencies and will be advised to correct them immediately.