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Page 6 TAB D: PROJECT APPROACH & UNDERSTANDING RFQ: 20-07-01 Continuing Professional Services - Construction Engineering & Inspection (CEI) • Measurement of Pay Item Quantities – Pay item quantities will be measured daily and tracked regularly. Discrepancies in pay item quantities are reconciled before each monthly estimate. • Contract Administration – Our Senior Project Engineer conducts bi-weekly meetings involving contractors, utility owners and City staff. We resolve problems that arise in the ﬁ eld, manage changed ﬁ eld conditions and respond to any claims that the contrac- tor may submit. It is our goal to be proactive and avoid claims by looking ahead and identifying potential conﬂ icts before they impact the contractor’s schedule. • Critical Path Method (CPM) reviews – We track the CPM schedule during construction, paying particular attention to the criti- cal path. If the contractor falls behind schedule, we communicate our concerns to both the City and the contractor and offer suggestions to get the project back on track. Our team will review the schedule for logic ﬂ aws that would result in costly time overrun. Post-Construction – After construction is complete, we perform all necessary closeout activities, deliver the ﬁ nal estimate package, coordinate with maintenance, and provide all other project deliverables within the required timeframes. We also commit to being available to resolve ongoing disputes that may extend beyond the construction contract and bring them to resolution. • Final Estimates – After ﬁ nal acceptance, we deliver a precise and accurate ﬁ nal estimate to the City. Any discrepancies are reconciled with the contractor prior to submittal of the ﬁ nal estimate package. Documentation – The E&R team provides thorough and accurate documentation on all construction projects. We have developed pro- grams, forms, and procedures to maintain a detailed account of project events. Below is a partial list of the documentation we maintain: • Controlling Item of Work Plan – Submitted by contractor and reviewed by the Project Administrator. • Daily MOT Inspection Report – Reviewed for completeness and accuracy. • Daily Safety Report – Reviewed for completeness and accuracy. • Daily Reports – Daily events, activities, pay items and quantities, work effort, and all other pertinent information are recorded on the Dailies. • Correspondence Logs – Correspondence is scanned, organized and logged for easy retrieval. • Drawing Control Log – Shop drawings are tracked from initial submittal to ﬁ nal approval. • RFI Log – We maintain the Request for Information (RFI) log for issues requiring a formal RFI. Like the Issues Log, it tracks the length of time an issue is outstanding and the person responsible for each issue. • Photographs & Video – A digital media log is maintained to document job progress or unique issues. Pictures and videos are taken at regular intervals before and during construction. • Engineer’s Cost Estimate – Provides detail for costs associated with extra or unforeseen work. • Density Log Books – Ensure compaction is performed in accordance with Speciﬁ cations. • Time File – Tracks contract days, time extensions, weather days, etc. INNOVATIVE APPROACHES & TECHNIQUES TO SAVE TIME & MONEY The E&R team members have implemented fundamental cost control procedures to save time and money on CEI projects. Clear com- munication and a proactive approach is the basis for our ability to control time and budget. The key administrative tools for controlling time and budget include: •Local / Flexible and Multi-trained Stafﬁ ng – All of the E&R team members are locally headquartered in South Florida and main- tain a staff of over 125 CEI personnel. Because of our ability to ﬂ oat personnel between multiple projects, we have the ability to consistently staff any City project concurrently and at a moment’s notice. In addition, our inspectors are multi-tasked, each can provide several services (i.e. concrete testing, asphalt materials, bridge, etc.). •Constructability Review – E&R will recommend to the City alternative solutions in regards to materials and maintenance of trafﬁ c phasing that will improve production and reduce costs (i.e., pipe material, base and subgrade alternatives, asphalt, concrete, curb & gutter, etc.)