Reso 2020-3136 - Laserfiche WebLink

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7.2 Bid deposits shall be in the amount shown in the iFB. After bids are opened, deposits shall be irrevocable forthe period of one hundred and twenty (120) days. If a bidder is permitted to withdraw its bid before award, no action shall be taken against the bidder or the bid deposit. 7.3 The bid bonds, certified checks, or cashier's checks of unsuccessful bidders will be returned as soon as practicable after the opening of the bids; however, the deposits of the three lowest bidders shall be retained until Sourcewell awards the Agreement or for any reason rejects all bids 8. BID SUBMISSION PROCESS 8.1. PREPARATION OF THE BID RESPONSE 8.1.1 Bid package will be submitted as follows: 8.1.1.1 One (1) original copy of Bid Forms 1, and 2 MUST be submitted for each Contract Opporutnity that you are bidding. These bid forms MUST be in separate SEALED Envelopes. On the outside of each envelope you will include Company Name, Solicitation Number and Geographic Area, 8.1.1.2 Bid forms. 3, 4, S, 6, 7, 8, 9,10, and 11— only need to be submitted once for the entire package. As stated below you will provide one (1) Original copy of Bid Forms 3, 4, S, 6, 7, 8, 9, 10,and 11 in a Tabbed Notebook, can the outside of the Notebook you will include Company Name, Solicitation Number(s) and geographic Area. 8.11 Additionally, submit one (1) electronic copy (CD-130Pdl's or USS Flash Drives) of the bid documents (Bid Forms 1-12) and scanned copies of signature pages with original signatures The CD's or USB Flash Drive must be labeled with; Solicitation Number, Date, and Company Name. 8.1.3 All bids shall be on the forms provided. Telegraphic, electronic mail or fax machine bids cannot be considered. 8.1.4 The bid documents must be submitted with original ink signatures by the person authorized to sign the bid. The person signing the bid must initial erasures, interlineations or other modifications in the bid document. Failure to properly sign the bid documents or to make other notations as indicated may result in rejection of the bid and cause the bid to be deemed non -responsive, 8.1,5 Mistakes may be corrected prior to bid opening, but shall be initialed by the person signing the bid documents. Corrections and/or modifications received after the opening time will not be accepted, except as authorized by applicable rule, regulation or statute and Sourcewell. 8.1,6 It is the responsibility of all Bidders to examine the entire IFB package, to seek clarification of any item or requirement that may not be clear and to check all responses for accuracy before submitting a bid. Negligence in preparing a bid confers no right of withdrawal after the deadline for submission of bids. Marche 2019 �ectlon T1,va — onstructlonr , ter Bidders 14