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CGL Companies | 10
<br />Phase 2 Evaluating Needs
<br />The team understands that an investigation is needed of the Police Department
<br />to identify current and desired future operations and the corresponding space
<br />requirements. Based on the planning team’s objective analysis, the team will confirm a
<br />space capacity target for initial need and for future growth. We know that a wide variety
<br />of factors will influence your space needs, including growth projections and funding
<br />mechanisms, and we are well-versed in providing solutions to address both long-term
<br />goals and immediate realities.
<br />Task 2.1 Operational Review. One of the first phases of the project involves an
<br />operational review of the Police Department and other relevant City departments
<br />to understand the mission and objectives of each component. Interviews will be
<br />conducted with each component to gather mission statement, historical staff growth,
<br />identification of factors which contribute to personnel growth, storage and record
<br />retention needs, current technology levels and future incorporation plans changes
<br />such as electronic plan filing for the building department, interaction with the public,
<br />interaction between various internal components, parking requirements, etc. Existing
<br />operational plans, space standards, and workload indicators (i.e., visitors, phone call
<br />volume, various demand for service, etc.) will be requested from each department as
<br />needed to enhance existing data obtained from other data sources (i.e. census bureau)
<br />for use in trend analysis and projections (2020 population of +/-22,000 is projected to
<br />grow to 25,000 by 2030).
<br />Through discussions with key personnel, the data needed to produce a realistic
<br />response to the space needs will be identified. From the interviews, identification of
<br />space shortages and needs will be identified along with assessments of growth in
<br />terms of workload and staff levels. Part of this task will concentrate on identifying
<br />space standards for each respective function (i.e., Administration, Training, Dispatch,
<br />Field Services, Equipment, Property, and Evidence Storage, etc.). At the same time,
<br />consideration will be given to any needed security guidelines.
<br />Task 2.2 Planning Standards. Relevant industry public safety standards for operations,
<br />organization, and/or management such as CFA, CALEA, or IACP will also be discussed
<br />with key personnel. Standards will be developed for the project to:
<br />• Reflect best professional requirements and practices for public safety
<br />• Drive the operational tone on how facility should be organized
<br />• Identify specific amenities/spaces required for a function
<br />• Provide a national, industry accreditation process to demonstrate the City’s pursuit
<br />of professional excellence
<br />Based on public and private practice and the consultant’s professional planning
<br />experience, recommended space standards for administrative office, support space,
<br />public areas and circulation, equipment and storage unit sizes, and parking will be
<br />provided. Based on the recommended net square foot space standards and the type of
<br />function (staff versus equipment driven), the consultant will recommend a space-per-
<br />unit (staff or equipment) allocation standard, expressed as department gross square
<br />foot (DGSF) per staff, for each Police Department function.
<br />Task 2.3 Facility and Site Assessment. Understanding the current state of the existing
<br />facilities will kick-off this project. Our team of architects, operational experts, and
<br />facility planners will visit the buildings and analyze the physical condition of the
<br />facilities on the interior and exterior, including the site layout. This will allow the team
<br />to understand staff’s current spaces and utilization, as well as the condition of the
<br />current space. We will review the existing Government Center and the vacant Tony
<br />Roma’s restaurant facility for any structural issues, current floor plan, current staff,
<br />equipment, restrooms, parking, storage, compliance with applicable codes including
<br />ADA compliance, as well as utility and operational costs.
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