Reso 2022-3340 - Laserfiche WebLink

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(b) The successful Contractor shall reference Attachment "A" for the facilities, location of machines and amount/type of machines requested. (c) During the term of the Agreement(s) awarded pursuant to this RFP, the City may, from time to time, identify facilities owned or leased by the City, for which it requires food and/or beverages vending machines. A list of facilities in which such machines are installed is attached hereto as Attachment "A"; the City may add to, and delete from, this list as it sees fit, at its sole discretion. (d) Successful Contractor shall provide additional services to the City as determined by the City Manager or his/her designee and that are mutually agreeable by both parties. (e) The successful Contractor shall not subcontract any services or rights in this agreement without the written consent of the City Manager, or designee. 5.2.2. LICENSE FEE: (a) The City shall assess a 10% late fee on payments not received within ten (10) calendar days after the end of the previous payment periods. The successful Contractor will be assessed an additional 10% late fee on payments not received within thirty (30) days after the end of the previous payment period. (b) The successful Contractor shall generate and attach a gross sales report for every vending machine covered under this contract when submitting payment to the City. This report shall be a direct print out of vending machine management software. (c) Vendor must collect all machine revenues; keep accurate accounting records, inventory controls, and records of all vending machine services covered by this proposal. (d) Vendor shall submit a cumulative monthly report of gross sales, by location, by machine. A commission log of all monthly transactions for each location under contract shall be reported on an Excel spreadsheet. Format must be approved prior to award (submitted to designated City of Parkland staff within five (5) business days of request). The report should include the following information: i. Machine number or identification ii. Category of Vending - Beverage (Bottle or Can), Snack or Combo etc. iii. Starting and Ending Machine Counter numbers by Category. iv. Total Units sold monthly by category. V. Gross sales by category. vi. Amount due to City. vii. These reports may be transmitted electronically via e-mail or hard copy. A sample of the reports should be submitted with the proposal for informational purposes only. (e) Records must conform to generally accepted accounting principles (GAAP) as promulgated by the American Institute of Certified Public Accountants. City of Parkland RFP 2021-03 Page 30