Reso 2022-3346 - Laserfiche WebLink

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I City of Sunny Isles Beach — Recreation and Parks Master Plan Scope of Work 05/05/2022 c) Community Meetings: AECOM will lead two (2) in-person community meetings open to the general public. d) Virtual Open House Engagement: AECOM will design and prepare a Virtual Open House for hosting virtual engagement for the Master Plan. AECOM will prepare a virtual meeting room with aesthetics and layout to be unique to the City of Sunny Isles and the information presented as part of the Master Plan engagement. The Virtual Open House will be accessible from the project website. The Virtual Open House is anticipated to be accessed from this page and be viewed on a computer or on a mobile device. After the development of the Virtual Open House template, the City will have the opportunity to review a "draft" open house with all the engagement materials integrated, as well as the access portal from the project web site. The City will then provide one (1) consolidated set of written comments for the Virtual Open House template. AECOM will address the comments to finalize the Virtual Open House. AECOM will coordinate with the City concerning ongoing outreach efforts to provide information on the overall virtual engagement process, the functionality of the Virtual Open House, and information on how to access the Virtual Open House. To increase equitable participation in the virtual engagement process, information in the virtual engagement materials, as well as the interface of the Virtual Open House, will be made available in Spanish and Russian. The Open House will also be prepared to be ADA compliant, with contact information available for those who need special/alternative accommodations for participation. AECOM will provide hosting for the Virtual Open House, accessed through the project website. The Virtual Open House will be open for approximately 30 days. AECOM will monitor the progress of engagement and questions/comments during the engagement period. Any questions relating to the functionality of the Virtual Open House will be addressed by AECOM staff directly. After each week of the engagement period, AECOM will provide the City with an update on questions asked in the Open House. The City will review these questions, and responses will be posted to the engagement platform in a Frequently Asked Questions Format once during the midpoint of the process, and again at the conclusion. AECOM will consolidate the comments received through the Virtual Open House and summarize findings to identify common themes relating to the included engagement materials. Comments received will be documented and organized by topic and further organized by neighborhood. A final post -engagement report will be provided with these summarized data, metrics, and profiles of participants. All interviews, focus groups, and community meetings are to occur over a consecutive, one-week period to build public participation. For each public meeting, City staff will be responsible for the arrangement of meeting logistics such as identification of