Kimley-Horn Submittal for City of Sunny Isles Beach RFQ 22-06-01

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RFQ # 22-06-01 City of Sunny Isles Beach Landscape Architectural Services 35 LPOC36007.2022 Continuing Services for 4.3 Project Approach Kimley-Horn understands that a successful design process requires direct input and involvement from the City, as well as effective and constant communication with the City throughout all phases. The daily management effort conducted under this contract will flow through and be directed by the Project Manager, George Puig, PLA, ASLA, who will work with City staff in preparing or obtaining a scope for each work assignment, and then coordinate and assign the appropriate staff to perform each task. George will oversee the performance of the tasks to ensure high quality is maintained without impacting the scope or the schedule and will ensure that the quality control process is completed before the final submittal to the City. In addition, George will communicate with City staff to make sure they are fully aware of the status of each task. Each landscape architectural assignment under this contract will be designed and implemented in accordance with not just the landscape, tree protection, and other regulatory requirements of the City, County, and applicable state and federal agencies, but with a “best practice” approach that emphasizes cost-effective design, ease of contractibility and maintenance, and sustainability. Finally, we will approach each assignment with a keen interest in the community’s expressed desires for the project and will work with stakeholders and City staff to effectively solicit, respond to, and incorporate public input, as appropriate for each project. A sample approach for a Landscape Architectural task order is as follows: TASK 1 - PROJECT INITIATION Upon notification to proceed, the project team will meet with the City staff to review the proposed scope of work, project design objectives, schedule, and budget requirements. We will review available site and background data and will identify, with the City staff, any additional information necessary for the project. We will also visit the project site to become familiar with its context, site character, existing vegetation, and other opportunities and constraints. Finally, we will determine, with the City staff, the preferred methodology for any public input to the design process. TASK 2 - PROGRAM CONFIRMATION AND CONCEPT AND SCHEMATIC DESIGN We will develop drawings and other documents that confirm the required elements of the project design. These deliverables may include a Concept Plan or Schematic Design and a statement of program and budget parameters which will serve as the basis for subsequent design. TASK 3 - PERMITTING PROCESS The KHA team recognizes the importance of expediting the permit approval process. Therefore, our team includes members who can identify regulatory requirements and fast-track the permit process in South Florida. At the initial design stage, it will be appropriate to secure initial review and approvals from the City, as well as from any agencies. We will contact regulatory agencies during the preliminary engineering phase of the project, attend pre-application meetings to elicit agencies’ concerns, permitting constraints, and required approvals/permits for the project. TASK 4 - FINAL DESIGN AND CONSTRUCTION DOCUMENTS This task will include the design phases consistent with AlA standard documents, although these may be modified to fit each project. Design Development may be a discrete subtask or be combined with Contract Documents. During this stage of the project, submittals for City review, comment, and approval will be made at milestone intervals, which typically include Design Development, 50%, 90%, and Final Contract Documents. All submittals will be subject to KHA’s rigorous QA/QC reviews. Upon completion of the contract documents, a final “permit dry run” will be conducted, to address any outstanding permit issues prior to bidding.