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| 37CONTINUING SERVICES FOR LANDSCAPE ARCHITECTURAL SERVICES | RFQ 22-06-01 <br />Coordinating a comprehensive design and construction drawing package: <br />• Team coordination for all disciplines <br />• Regular meetings and coordination with City staff <br />• Regular internal quality control and review <br />• Developing a sensitive phasing plan to minimize impacts on local residents <br />Managing a successful and seamless installation/construction phase: <br />• Coordination with the contractor and the City <br />• Responding to contractor RFI’s <br />• Keeping the community informed <br />• Streamlining the review and approval process <br />• Assuring the City’s and community’s vision is realized <br />Communicating with the Team and City <br />BA’s systematic communication approach ensures that the appropriate information is distributed in a timely and precise manner. Randy <br />Hollingworth and Kirk Olney will be the focal points on all communication and coordination efforts internally with BA, as well as externally <br />with the City of Sunny Isles Beach staff and subconsultants. Randy’s contact information is: Email: Rhollingworth@Bermelloajamil.com <br />and cell phone is (786) 486-5269. Kirk’s contact information is Kolney@Bermelloajamil.com and phone is (305) 860-3709. <br />To the degree desired by the City, lead technical professionals may coordinate directly with the City staff or management, as necessary. <br />Successful delivery of services to our clients involves basic parameters in communication as shown on the graphic below. <br />“Chain of Command” and point of contact for each <br />discipline shall be established at the beginning of <br />the project. A team directory will be distributed to all <br />involved parties. <br />COMMUNICATION PLAN <br />For each project phase, BA will prepare a schedule <br />for team workshops and team meetings to insure <br />that decisions are made when needed and the <br />momentum of the project remains constant <br />during the entire project. <br />TEAM MEETINGS <br />The Team Directory includes the entire design/ <br />planning team and their role or responsibility, <br />addresses, cell numbers and e-mail addresses, the <br />review agency contacts and any other participants <br />that are involved in the project. <br />TEAM DIRECTORY ACTION ITEMS / HOT LIST <br />BA prepares a “Hot List”- a comprehensive list of <br />issues and action items that require resolution <br />by established key dates. The Hot List is always <br />reviewed at every team meeting and tracks the <br />development and/or progress of items for that <br />particular phase.