Miller Legg Response to RFQ No 22-06-01 Continuing Services for Landscape Architectural Services CCNA

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Page 87Request for Qualifications # 22-06-01 Continuing Services for Landscape Architectural Services CCNA 4.3 Project Approach in-house engineering and environmental services assist in strategically moving a project through permitting processes. Contract Administration / Bidding Assistance Phase: The Miller Legg Team will assist the City in preparation and clarification of questions related to bid documents by incorporating technical and design documents with standard City contract documents and conditions. Technical addendum during the bidding process can also be facilitated and prepared by the Miller Legg Team. As needed, Miller Legg will assist the City during the bid opening to tabulate the submitted bids, evaluate the bids for the appropriate responsiveness and document the rankings of the bidders. Construction Observation Phase: Miller Legg will assist the City in the observation and documentation required during construction to ensure that the project construction activities move forward as promptly as possible, while minimizing coordination activities between the City and contractor. This is facilitated by Miller Legg’s Team assisting the contractor in interpreting the design intent and construction documents. During construction, Miller Legg concisely documents all activities and key decisions or status changes that are observed during these activities with field reports, which are submitted to the City for review and documentation. This documentation is critical to ensure that each project meets schedules, and to avoid potential litigation/claims issues. The Firm provides construction observation services for all our projects and has experienced professionals who specialize in construction inspection. Miller Legg commits to the continuous availability of resources required to design, permit and coordinate the projects in accordance with the terms of this Continuing Services for Landscape Architectural Services THE MILLER LEGG TEAM HAS SUBSTANTIAL EXPERIENCE IN SUCCESSFULLY COMPLETING SIMILAR PROJECTS ON AN EXPEDITED SCHEDULE AND WITHIN BUDGET. contract and each project schedule. The members of our professional Team will be made available on an on-going and as-needed basis to contribute to the required tasks and will devote the necessary time needed to complete the project on time and within budget. PROJECT PLANNING & SCHEDULING As Miller Legg’s Project Manager, Brian Shore, RLA will conduct project kick-off sessions with Team members to discuss and review project objectives, client’s expectations, scopes and deliverables, budgets, schedules, constraints and limitations, background and other available information and guidelines for internal coordination, documentation and quality control/ assurance procedures. Depending upon the length and / or complexity of the project, status meetings will be held with the City’s Project Manager to review project goals, milestones, and delivery dates. In addition, we recommend a close-out meeting with City staff to review our Team’s execution of the project to ensure consistent performance or make adjustments to be applied to future work, if needed. For projects that require permits, we will proactively set up a review meeting with the permitting agency(ies) prior to their review cycle being completed to help address unnecessary comment letters and / or get a jumpstart on the response if any revisions may be necessary. Our Project Managers use Plantrax and/or Microsoft Project applications to prepare a detailed schedule of each milestone completion. This schedule is developed with input from every member of the Consultant and Client Teams to ensure commitment to the schedule. For each project effort, this timetable is completed upon Notice to Proceed and is transmitted to the Client Project Manager for review and acceptance. The process is tracked and updated as necessary. The Project Manager maintains and keeps all Team members on schedule. At BUDGET & SCHEDULING