Miller Legg Response to RFQ No 22-06-01 Continuing Services for Landscape Architectural Services CCNA

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Page 89Request for Qualifications # 22-06-01 Continuing Services for Landscape Architectural Services CCNA 4.3 Project Approach construction is realistic and accomplishable without incurring acceleration costs or that these acceleration costs have been anticipated in the cost estimates where the need for expedited construction outweighs the higher costs associated. Finally, contractor-initiated value engineering options are thoroughly reviewed and discussed with our clients. It is critical to ensure that the quality and functionality of the project is not sacrificed by these requested changes and that consequential changes such as permit modifications are factored into a value engineering proposal to fully assess the benefits and potential pitfalls if the proposal is accepted. Miller Legg is committed to our Quality Control (QC) Program where our QC manager, William Schipske, reviews all work to ensure it meets high quality standards. Our Project Manager has 39 years of considerable experience managing complex, multiple task projects. As such, Miller Legg is committed to producing cost-efficient and high-quality deliverables through significant quality control procedures. Miller Legg has established a seven-stage quality assurance process. The seven (7) stages are interrelated in a sequence, which forms the quality control process logic. 1. Preparation of a project initiation form 2. Project kick-off meeting 3. Weekly Project Manager meetings 4. Project status & progress meetings 5. Draft deliverable review 6. Final deliverable review & delivery to client 7. Conducting post project debriefing & project close out 1. Project Initiation Form - The quality control process begins with the completion of a project initiation form. A project initiation form is prepared after the cost proposal has been negotiated and a contract has been executed. It must be reviewed by a Principal in the firm and submitted to the Department Manager for approval before it is distributed. The objectives of the project initiation form include the following: • Determine the contract type • Provide information such as the project location, methods of invoicing, and financial components of the project (labor, expenses, subcontracts, etc.) • Classify the project into the types of services being provided The preparation of the project initiation form ensures that the Contract has been executed and the budget and schedule has been prepared. It also establishes a point of contact for invoicing. 2. Project Kick-Off Meeting - Upon approval and distribution of the scope, budget and schedule, the project kick-off meeting is convened. Every project Team member comes to the meeting with questions and/or suggestions aimed at enhancing specific or all aspects of the project implementation process and leaves the meeting fully cognizant of their roles on the project Team – how their professional development and growth is enhanced by the tasks assigned to them, as well as how their performance on the project can be evaluated. Every Team member assigned a task(s) ensures that the resources needed to execute the task(s) are accounted for and provided. Report titles, their preparers, schedules, as well as peer reviewers are identified. In the case of statutory reports, the table of contents may already have been specified under the governing regulations. Similar details are established for studies and construction documents. 3. Project Status/Progress Meetings - Depending on the size, complexity, and client requirements, regular status/ progress meetings may be necessary during the life of the project. It is Miller Legg’s policy to hold regular (monthly) progress meetings at which all project Team members report on the progress of their activities, and the status QUALITY ASSURANCE / QUALITY CONTROL