Miller Legg Response to RFQ No 22-06-01 Continuing Services for Landscape Architectural Services CCNA

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Page 90Request for Qualifications # 22-06-01 Continuing Services for Landscape Architectural Services CCNA 4.3 Project Approach of scheduled deliverable preparation. This is the time when, if applicable, construction plans are reviewed for compliance with design standards, Americans with Disabilities Act (ADA) regulations, constructability, and neighborhood concerns. 4. Weekly Project Managers Meetings - Miller Legg has instituted weekly Project Manager meetings to review, assess and resolve short-term staffing situations, balance staff utilization and discuss general project related activities including invoicing, scheduling and deliverable issues. 5. Draft Deliverable Scheduling & Review - The draft deliverable may range from a Certified Arborist assessment/report to a set of landscape architecture design plans but should contain all pertinent information and data to make the deliverable complete. Miller Legg schedules necessary time to allow stakeholders to have an opportunity to comment on the deliverable draft. 6. Final Deliverable Scheduling & Review - In some cases, the deliverable may need to be submitted to the client, or outside agencies as “draft” for review comments before the final deliverable is issued. After incorporating the client’s comments, the final deliverable is issued for final release. 7. Post Project Debriefing/Project Closeout - After submitting the final deliverable to the client or the client’s designated depository, Brian Shore, RLA, as Project Manager, will schedule a post-project debriefing session with the project Team. The debriefing session considers all stages and all aspects of the project, such as: • Individual and subcontractor performance (if applicable) • Technical difficulties and their resolution • Regulatory and outside interfaces, • Lessons learned • Modifications needed • Budgetary considerations • Invoicing issues • Accounts receivable and profit/loss issues • Scheduling issues • Most particularly, individual and collective assessment / evaluation of the project implementation process and recommendations. The Project Manager will share the client’s comments with the Team and seeks to get the client’s final assessment in writing, as this may be useful in other projects as well as evaluating the project performance and Team. This session closes out the project. Miller Legg works with municipalities and other governmental agencies on projects for neighborhood infrastructure improvements and redevelopment projects, parks and recreational facilities, streetscapes, roadway and transportation projects, as well as healthcare, educational and aviation facilities. In addition, Miller Legg provides plan review services for traffic improvements as well as landscape architecture projects for numerous municipalities and the FDOT. From this experience, the Miller Legg Team works daily with public officials and stakeholders on a variety of projects and understands their needs for concise and timely information. Understanding that the City of Sunny Isles Beach projects will reflect multi-use demographics including residential, retail and commercial, it is essential that public awareness/outreach begins early in the design phase and is multi-faceted in its approach to reach all impacted stakeholders and build relationships and trustworthiness with the community. Our existing relationships with Cities, Counties, and other officials locally across South Florida provide us unique access to key stakeholders, and knowledge of existing concerns and issues that may impact the project. Goals of communication: 1. Actively inform and educate the community about the projects: process, timeline, expectations, and how problems can be solved or prevented. 2. Promote the benefits of improvements to the entire stakeholder community. PUBLIC INVOLVEMENT