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<br />A reimbursement periods which DP&O had to separate all invoices and Monitoring documents and data to be
<br />consistent with FEMA Category A reimbursement periods for FEMA Portal submittal to each Category A Debris
<br />Removal project.
<br />• ROW to DMS Ticket ledgers were audited with tickets, truck certifications, monitor logs data, and
<br />plotted on TRKR™ ADMS mapping system to identify tickets that fell out of city limits or that had
<br />incorrect GPS coordinates in order we could quickly correct.
<br />• Solid Waste, Force labor and equipment used for debris removal was audited/ reconciled with Time
<br />Sheets, payroll ledgers, Daily logs, Tickets and Force equipment truck certifications.
<br />• DMS to Disposal (Final Haul out) was reconciled with DMS load haul ticket, and disposal tickets
<br />for Correct quantities, DMS information and Disposal turn- around time.
<br />• Leaners/ Hangers ticket ledgers were audited and reconciled with tickets, photos journals, for
<br />eligibility, GPS accuracy, address, measurements, and proof of hazard over public right of way.
<br />DP&O also plotted on TRKR™ ADMS mapping system leaner hanger tickets to identify those out
<br />of city limits or that had incorrect GPS coordinates so that we could quickly correct the leaner hanger
<br />ticket ledger, photo journal and tickets.
<br />All discrepancies were corrected prior to FEMA final submittal. All Debris Files submitted to FEMA PA
<br />Portal were labeled per FEMA labeling requirements.
<br />Audit and Records Reconciliation services Category A (Debris Removal), B, C, E, G: 4 Category A PW’s;
<br />5 Category E (Building & Equip) PW’s; 1 Category B (Emergency Services) PW; 1 Category G (Parks)
<br />PW
<br />DP&O provided audit and record reconciliation services for all Hurricane Irma Recovery per FEMA compliance
<br />which included preparing Irma Homestead Document management system for each FEMA category per project,
<br />per department all cost records, reconciling the data and obtaining missing information.
<br />The Audit included Contracts review and Invoice reconciliation with City daily logs; between invoices, contract
<br />rates, task orders, and daily logs; There were Multiple Departments Force labor, Equipment, (including Police
<br />and EOC) records review.
<br />Emphasis was placed on Category A (Debris Removal) and B (Emergency Services) for first submittal.
<br />We have supported Homestead through all FEMA and FDEM RFI’s for each FEMA Category and have obtained
<br />Category A, B, E and G (Buildings and Equipment obligations and Category F obligations. We submitted all
<br />FEMA documents utilizing the FEMA PA Portal. Each PW per FEMA Category is maintained both electronically,
<br />and manually in audit proof format with supporting documents in DP&O's XACT RECOVERY Disaster
<br />Claims/Document Management system, and TRKR™ ADMS to facilitate project close out and audits. All
<br />projects’ financial supporting documents are 100% accurate and audit ready.
<br />• CATEGORY A - DP&O assimilated and reconciled multiple departments (Parks and Recreation,
<br />Public Works, Streets and Stormwater) disaster costs documents and accounting information for
<br />Force labor, force equipment, materials, and contractors: This included a review and reconciliation
<br />of Debris Monitoring and Debris Removal Records, invoices, load haul and disposal tickets
<br />including Hazard limbs/trees per FEMA requirements. DP&O had to update GPS on all tickets and
<br />photo for proper reconciliation and per FEMA Pilot program for Accelerated Debris removal.
<br />• CATEGORY B, C, E and G - for Category B DP&O performed assimilation and review of all
<br />Disaster cost data including force labor and equipment (Parks/Rec, Streets/Stormwater, Customer
<br />Service, and Police Departments) with payroll ledgers, Work orders and timesheets. For Category
<br />B, C, E and G DP&O reviewed all contractors invoices, detailed items missing, and cross checked
<br />with contractor rates and terms to reconcile payments with invoices and supporting documentation,
<br />and all data submitted into the FEMA PA Grants Portal.
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