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• Review and recommendations for Force Account Labor Summary Record, Force Account Equipment Summary Record, and Contract Work Summary Record • Review and analysis of the documentation program in keeping with FEMA reimbursement guidelines: - Update existing documentation and record-keeping systems to comply with federal reporting and record-keeping, or - Propose a record-keeping and documentation system that will comply with federal reporting and record-keeping requirements. • Provide training and orientation to clerical and department heads on required documentation quality and quantity requirements • Examine the reconciliation of invoices to appropriate Purchase Orders and PW’s scope of work. • Examine status reports and PW tracking through State and Federal Agencies. • Review the organization and preparation of invoices, canceled checks, contracts, public notices, bid tabulations, force account labor and equipment information summaries with easy reference tabs, attached in document format, to coincide with the guidance documents utilized by FEMA inspectors • Examine the drafting and final submittal of the “Letter Requesting Closeout” Debris Management Site Location and Testing In conjunction with Government Officials, TFR seeks to aid in selecting and qualifying Debris Management Sites. Identification and selection of an appropriate DMS are vital to the debris management process's efficiency, cost control, and overall safety. The FEMA Debris Management Guide outlines the selection of a DMS through the following: 1. Ownership 2. Size 3. Location 4. Environmental and historic concerns In past planning sessions, TFR and Government Officials have scoured potential areas locating and qualifying numerous DMS through a stringent identification process. Examining the layout of the City/County, possible high-volume areas, and environmental impact, TFR and Officials can establish probable locations that best suit the debris management effort. After sites have been identified, historical information is pulled to ensure compliance with the National Historic Preservation Act, and soil and water samples are collected to file with State Environmental Protection Agencies. Coupled with TFR’s unique ability to operate 8 concurrent debris management sites with Company-owned Diamond Z Grinders, the qualification process of logistically, geographically, and environmentally appropriate DMS is key to the efficient, rapid mobilization effort TFR can offer. Sectoring of the Impacted Area TFR strongly recommends our clients develop and review sector maps for the debris management plan. If requested, TFR will assist in the establishment of emergency routes with a pivotal focus on immediate-need facilities. TFR prioritizes certain immediate need facilities, including EOCs, government buildings, hospitals, and FEMA Distribution Centers, to employ a rapid 70-hour “Push” to secure facility access. Following the establishment of emergency routes, TFR and Government Officials will review preliminary sector maps and designated DMS for debris collection. Our goal is to develop sector maps that retain flexibility post-storm to ensure efficient allocation of resources to debris-ridden areas while emphasizing safety to our crews and the community. ITB No. 23-04-01 Disaster Debris Management and Disposal Services 75