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AECOM Section RF0 No. 14 -07 -02 33
<br />the project, including action item assignments for
<br />acquiring such information. As appropriate to the
<br />project, we will visit the project site in advance of,
<br />or in conjunction with, this initial meeting, in order
<br />to become generally familiar with its context, site
<br />character, existing vegetation and features, and
<br />other opportunities and constraints. Finally, we will
<br />determine with staff the preferred methodology for
<br />any public input to the design process, as well as
<br />confirm the City's review requirements.
<br />Following the Scoping Meeting, we prepare a draft
<br />scope and fee budget and project schedule for the
<br />City's review. We will meet and /or discuss, and make
<br />the changes necessary to meet the City's needs. We
<br />will also mobilize the appropriate AECOM professional
<br />team to ensure we provide the right talent at the right
<br />time. Once we have an approved Task authorization,
<br />we conduct a kick -off meeting with City staff to
<br />review and discuss the project scope and schedule,
<br />data collection, design process, review and approval
<br />process, expectations for deliverables and /or other
<br />issues that may affect the success of the project.
<br />Fast Track Construction — Should the City wish to
<br />do so, we can develop permitting and construction
<br />documents in discreet "packages" to allow the City
<br />to bid work to subcontractors before the full set of
<br />documents is complete. For example, the City may
<br />wish to use 60% or 90% CDs to apply for permits,
<br />or release grading and drainage plans for bidding
<br />and construction prior to completion of final design
<br />documents. This will be discussed during the Scoping
<br />Meeting as outlined above.
<br />Design Build — For smaller and /or less complex
<br />projects, the City may wish to expedite a project by
<br />developing "Design Criteria Documents," rather than
<br />full construction documents, for a Design —Build
<br />Contractor. Or, the City may wish to use the Design
<br />Criteria Documents to bid out different project trades
<br />or phases, acting as the General Contractor for the
<br />project.
<br />Task 2: Program Confirmation & Concept and
<br />Schematic Design
<br />We will develop drawings and, as appropriate to
<br />the project, other documents such as narrative
<br />description that confirm the required elements of
<br />the project design. These deliverables may include
<br />a Concept Plan, Schematic Design, a statement
<br />of program, budget parameters and /or order of
<br />magnitude cost estimates, and will serve as the basis
<br />for subsequent design. As appropriate to the project,
<br />these initial deliverables will be developed with
<br />significant input and feedbackfrom City staff, area
<br />residents, or other stakeholders to the project.
<br />Task 3: Design Approval
<br />At the initial design stage it will typically be
<br />appropriate to secure initial review and approvals
<br />from the City as well as from any boards or agencies
<br />with a particular interest or role in the project. These
<br />may include neighborhood associations, the Historic
<br />Preservation Board (for projects on historic sites),
<br />Broward County, FOOT, DERM, SFWMD or other
<br />environmental agencies (for environmentally sensitive
<br />sites), user agency personnel or others. We will
<br />prepare and present the project for the review and
<br />approval of all such groups at the appropriate stage of
<br />each project.
<br />Task 4: Final Design & Construction Documents
<br />This task will typically include the traditional design
<br />phases consistent with AIA standard documents and
<br />most municipal contracts, although the phases may
<br />be modified to fit each project. Schematic Design may
<br />be included in this task if not completed previously.
<br />Design Development may be a discrete subtask, or —
<br />for small projects or those with accelerated schedules
<br />— combined with Construction Documents.
<br />Permit review agencies will be identified and early as
<br />well as interim reviews will be conducted to ensure
<br />a minimum of design changes based on agency
<br />requirements.
<br />During this stage of the project, submittals for
<br />City review, comment and approval will be made
<br />at milestone intervals appropriate to the project.
<br />Typically these include:
<br />• Design Development
<br />• 50% Construction Documents
<br />• 90% Construction Documents
<br />• 100% Construction Documents
<br />Cost estimates and specifications will be developed
<br />as appropriate for each submittal, and as necessary,
<br />additional public input opportunities will be provided.
<br />All submittals will be subject to AECOM's rigorous
<br />QA /QC reviews which are conducted by senior level
<br />staff not involved in the project production. Upon
<br />completion of the construction documents to the
<br />City's satisfaction, a final "permit dry run" will be
<br />conducted, to address any outstanding permit issues
<br />prior to bidding.
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