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In anticipation of the expiration of the final term of the existing contracts, on April 18, 2023, the City <br />released ITB # 23-04-01 Disaster Debris Management and Disposal Services Twenty-six (26) vendors <br />registered as a Plan Holder on Demandstar. Plan Holders automatically receive email updates <br />regarding the ITB.The city held a non -mandatory sunshine pre -proposal conference on May 3, 2023, <br />three (3) interested bidders attended the meeting. <br />The City Clerk's office received four (4) bids in response to the ITB on May 16, 2023, CTC Disaste <br />Response, DRC Emergency Services, TFR Enterprises and Phillips & Jordan, Inc. <br />The lowest responsible and responsive bidder is DRC Emergency Services, as Primary Contractor ani <br />Phillips & Jordan, Inc. as Secondary Contractor. The recommendation is for the city manager to <br />request approval from the City Commission to into enter agreement with both Contractors. <br />FUNDING SOURCE: <br />Upon declaration of a state of emergency by either the County, State, or Federal government, all costs <br />associated with this contract will be reimbursed to the City, if approved by the Federal agency. Per <br />FEMA, eligible costs are expenses tied directly to eligible work, and must be adequately documented, <br />authorized, necessary and reasonable. Eligible costs include labor, equipment, materials, contract <br />work, and management costs. <br />ATTACHMENTS: <br />Resolution <br />Agreement with DRC Emergency Services, LLC <br />Agreement with Philips & Jordan, Inc. <br />Item Number: 10.1 <br />264 <br />