Reso 2023-3515 - Laserfiche WebLink

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In addition to certifying the vehicle with forms, photographs shall be taken of each vehicle showing the vehicle number and type of vehicle. These photographs shall be attached with the certification. Original copies of these certifications, including photographs shall be retained by the Contractor on behalf of the City. Original certifications retained by the Contractor on behalf of the City shall be turned over to the City upon completion of the project. Additional copies shall be provided to the debris removal. DP&O's documentation and truck certification process is FEMA approved. Each Certified truck & equipment will be given a "BAR CODE" to facilitate easy truck identification at load or DMs/Disposal site and for tracking each load time, status, and completion. Adhesive placards are affixed to each certified vehicle that provide name of Debris Contractor, the unique vehicle number such as "DT101," etc. and the certified net volume in cubic yards. These placards are adhesive and cannot be removed and affixed to another vehicle. These placards are able to be photographed by the Debris Management Site Monitors/Tower Monitors as well as by the DP&O Automated Debris Management System (ADMS) when a barcode is added to the placard. Based on the storm generated debris amounts and the required crews/trucks, several truck certification teams should be assigned to eliminate lines of trucks causing traffic hazards and allow the Debris Removal Contractor to commence debris removal quickly and effectively. The majority of the vehicles presented to DP&O for certification will be certified and placard applied at the time of certification and the vehicle released for assignment at that time. DP&O has very little delay in its vehicle certification process as time is of the essence to begin debris removal. PREPAREDNESS. TRAINING. PLANNING. AND EXERCISES DP&O will provide the client staff department training to include the following but not limited to: A. Assist in disaster recovery plan development. B. Provide training, participate in exercises, review, and assist with debris plan updates, and visit with City staff to be assigned to debris management activities during the coming year. C. Provide training sessions for key City personnel participating in exercises, and liaison to City EOC during activations. D. Participate as liaison in City EOC during activation. E. Attend and participate in several planning and training meetings, including one annual exercise. The annual exercise shall not conclude until the City Contract Manager has deemed the debris management plan is actionable. F. Assist the City in preparing Federal and State reports and applications for reimbursement, including pre incident or event training agency/department employees. G. May be requested by the City to provide technical expertise and guidance to support the City during the emergency recovery effort including, but not limited to, preparedness, as well as assisting in emergency debris recovery planning efforts such as disaster recovery plan development, identification of adequate resources, training, exercises, and liaison to City Emergency Operations Center (EOC). H. Shall be responsible to build out a monitoring plan in conjunction with the management plan and overall City plan, with regards to debris. PROJECT DIRECTOR: Provides Direction and Strategy of all Project Tasks and additional client requests. Provides leadership direction, interface and communications with any Subject Matter Experts and Trouble shoots Site Operations / obstacles and FEMA PA Negotiations, Guides Project Management with all aspects of Project and Field Operations to ensure the best time and cost-effective strategies are implemented and support resources available. 53 117