Reso 2023-3515 - Laserfiche WebLink

Home Browse Search

PROJECT MANAGER: Provides Logistics to ensure the most time and cost-efficient procedures and processes are maintained. Monitor activities of the field staff to ensure ongoing compliance with applicable rules, regulations, policies, and guidelines of FEMA, FHWA, NCRS, and any other applicable federal, state, and local agencies. Ensure all costs are per FEMA Debris Management guidelines as well as the FEMA Public Assistance Program Guidelines; inform Client and Staff of any updates. Perform FEMA Contract Compliance and invoicing per contracts line items. Assess /Review changes in Debris Operations. Review daily progress reports; Prepare if needed any Reports for Manager and finance Director. PM performs Selection, hiring, training, and deploying data entry, administrative staff, and QA/QC reconciliation staff. DP&O is committed to hiring from the local talent pool on every contract. PM will prepare Operational Reports & Record Documentation. The DP&O Project Management team will prepare and submit operational reports to the Applicant representative(s) throughout the duration of the operation. Daily reports shall document activities and progress from the previous day. Project management and administrative responsibilities include but are not limited to: 1. Coordinate daily briefings with key operational staff, City staff and DRC(s) to review, formulate and update debris assessment and removal operations and strategies. Schedule, manage and conduct periodic meetings, including safety meetings with field staff and Contractors. Meetings shall be scheduled so that they shall not impede, hinder nor delay the DRC(s) or debris removal operations. 2. Provide a daily report of debris removal including Contractor total loads, cubic yards collected by debris type, a map of streets where debris has been collected, and other key operational statistics to the City. 3. Coordinate daily scheduling, dispatching and logistical operations of the field collection monitors. 4. Hire, train, deploy and supervise all Debris Collection Monitors and staff. 5. Conduct debris surveys and perform debris estimation by debris types as requested by the City. 6. Maintain accurate records of all debris collection vehicles, including the measurements of the inside of the useable bed space, photographs, license information, vehicle identification decal issuance and useable bed space photographs, license information, vehicle identification decal issuance and regular monitoring for vehicle modifications. 7. Track and coordinate responses to problems identified in the field, citizen complaints related to debris removal, including commercial and residential property damage claims. Contractor shall maintain, and make available to the City, a detailed accounting of customer complaints and resolutions. 8. Ensure timely acquisition and retention of documentation of environmental authorizations and or permits for debris management sites and final disposal. 9. Make all reasonable efforts to ensure that DMS have access control and security. Conduct end of the day duties and verify that all vehicles have left the DMS at the specified time established by the City. 10. Make all reasonable efforts to ensure the filed collection monitors are accurately recording the streets and locations where debris was collected. 11. Review and reconciliation of DRC invoices submitted to City. 12. Preparation and submission of interim operations and status reports and final report as directed by the City. 13. Compile records and assist the City with the preparation of required forms for reimbursement. 14. If requested by the City, provide call center operators to receive and process calls from customers with disaster debris collection concerns within the City. 54 kVA