Reso 2023-3515 - Laserfiche WebLink

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occur during the debris removal operation. Track and verify the satisfactory repair of any damage. DP&O will provide FEMA program -trained Lead supervising monitors to coordinate actions of fixed site and field debris monitors, and duties are as follows: • Verifying debris eligibility, including photographic documentation of hazardous trees (leaners and hangers) • Coordinate daily operations with Debris Management Contractors • Reviewing damage reports • Resolving complaints; and • Compiling all necessary reports DP&O FIELD DEBRIS MONITORS: Field Monitors will be trained to follow each contract hauler as debris is collected throughout the City. The Monitor must witness and certify by street address that the storm debris was collected from public roadways only. The Monitor must certify that the debris piles are not mixed (vegetation or construction & demolition debris) before loading. The Monitor is assigned to hauler(s) and given a certain grid in the City to collect either vegetation or C&D debris. The Monitor will ensure that all targeted debris is removed by the contract hauler during each pass before the contract hauler may move to a new area. The Monitor will record the time, location and sign the contract haulers load ticket before the load can be delivered to the collection site for processing. The Monitor is responsible for reporting any unsafe or unauthorized collection practices to the Site Monitors for corrective action. • Provide loading site (field) monitors to inspect and control debris collection utilizing manifest load tickets. • Provide field monitor personnel at designated areas to check and verify information on debris removal. • Utilize photographs and GPS coordinates of debris to verify the source and type of debris for reimbursement purposes. • Monitor truck collection activity. • Issue manifest load tickets at loading site for each load. • Check the area for safety considerations such as downed power lines, children playing in area, verifying that traffic control needs are met, and trucks and equipment are being operated safely. • Ensure Freon -containing appliances are sorted and ready for Freon removal on site or separate transport for Freon removal before final disposal. • Perform a pre -work inspection of areas to check debris piles to identify covered utility meters, transformers, fire hydrants, mailboxes, etc. to help prevent damage caused from loading equipment operations and to look for and document potential debris remedial issues. • In the process of debris removal, damages occur to utility components, driveways, road surfaces, private property, vehicles, etc., document the damage with photos, if possible, collecting information about owner, circumstances of the damage (who, what, when, where) and filing a report with authorities with jurisdiction. • Ensure the work area is clear of debris to the specified level before equipment moves to a new loading area. • Accurately measure load hauling compartments and accurately computing volume capacity in cubic yards document and record measurements and computations. • Properly monitor and record performance and productivity of debris removal crew. • Remain in constant contact with debris management/dispatch center or supervisor. • Ensure that loads are properly contained before leaving the loading area. • Ensure only eligible debris is collected for loading and hauling. • Ensure only debris from approved City -owned areas is loaded for removal. • Photographically documenting trees that are considered hazardous. • Verifying that all trucks leaving the site have been completely emptied; and • Performing other duties from time to time as directed by the Project Manager or designated City debris management personnel. 56 '17