Reso 2023-3515 - Laserfiche WebLink

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DMS/DISPOSAL SITES MONITORS: DP&O will provide trained monitors at DMS and disposal sites to call loads based on the amount of debris in each truck. It is imperative that these monitors make accurate calls to safeguard public funds. Monitors will also make sure that the trucks are empty as they leave the site. Furthermore, monitors will review the truck certification worksheets to make sure the trucks have not been modified to affect their capacity (shortened or removed sideboards, for example). Similar systems will be used to verify, track, and document hauling of reduced debris from DMS sites through final disposal, if applicable. DEBRIS MANAGEMENT SITE (DMS/TOWER) MONITORING: DP&O shall provide the following services related to the debris management site; • Be capable of conducting pre- and post -use environmental monitoring of the DMS locations to detect environmental contamination of the DMS, either present before use or after closeout of DMS operations, if requested by the City. • Ensure that DMS and field collection monitors are deployed and operational commensurate with the beginning of debris collection and the establishment of debris site(s). • Provide DMS monitors to observe debris unloading operations at the City's designated DMS(s). A minimum of two DMS monitors are required per debris site. These staff members, in conjunction with the project management team and the debris contractor, shall coordinate the logistics of the DMS to assure efficient traffic flow and proper handling of load tickets. • Observe vehicles entering and exiting the DMS, and make reasonable efforts to ensure that vehicles are in compliance with their truck certifications (e.g., side boards in place, full tailgate, etc.) DMS monitors are expected to provide volume determination consistent with FEMA. • Conduct field quality inspections to check and verify information on debris removal and at DMS located throughout the City. Conduct other DMS monitoring tasks such as: ➢ Coordinating with local, state, and federal agencies as needed for DMS on issues such as notification, obtaining permits, determining reimbursement, etc. ➢ Providing preliminary assessment and documentation of DMS and assist in return of site to original conditions. ➢ Providing personnel to observe the operation of DMS including monitoring incoming loads of debris, processing of debris and outgoing loads of processed debris. ➢ Measure all City collection equipment and properly complete a truck certification form. ➢ Conducting end of day activities, such as verifying completion of debris crew assignments, completing all record keeping, assuring that all vehicles have left DMS and locking down facilities. Debris Site M:ana2ement Monitoring tasks include but not limited to: • Monitoring type of waste prior to entering debris management site; • Disposal Site / Tower Monitors will estimate the volume of loads on percentage basis of debris collection vehicles and update the Load Ticket with the required information documenting the load; • Ensuring safety and security of debris management site; • Document and report activities to the City which may require remediation, such as fuel spills, hazardous materials, and other similar environmental concerns; • Document and report to the City any violations of the Department of Environmental Protection's (DEP) debris site conditions. If DEP debris site conditions are violated, the Contractor shall oversee tasks sufficiently to satisfy the remediation performed by the Debris Removal Contractor. • Monitors will ensure that accurate, legible, and complete documentation is provided through load tickets and other logs and reports, as required. • Certify completeness of all load tickets that enter into a disposal site; • Exit Site Monitors shall ensure all outbound trucks & trailers are fully discharged of load prior to exit. 57 Rin