Reso 2023-3515 - Laserfiche WebLink

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CITIZEN DROP OFF SITE MONITORING: In the event the City decides to implement such a program, DP&O will set up, manage, and monitor debris drop- off sites where local residents may bring storm debris themselves. We will work with the Parks or Public Works Departments to identify suitable sites, set up segregated disposal areas for different types of debris and provide staff to perform the following: • Develop public announcements about site locations, hours, and disposal criteria; • Verify residency for each visitor and maintain a log; • Verify that only storm debris is disposed of at the site; • Track and record volumes and types of debris; • Ensure that recyclables are segregated; Ensure that any Household Hazardous Waste is handled and stored properly; and Monitor the hauling of debris to final disposal and issue load tickets. Operational Reports and Record Documentation: DP&O will prepare and submit operational reports throughout the duration of the debris removal operations. DP&O's daily reports shall document the debris removal Each daily report submitted will contain the following minimum information: • Contractor Name • Contract Number • Reports and graphs to delineate production rates of crews and their equipment, progress by area and estimations of total quantities remaining, time to completion, and daily cumulative cubic yards of debris removed, processed, and hauled. This reporting is due no later than 10:00 a.m. the following business day or as requested. • GIS mapping data updates and digitized reports • All GIS layers required will be provided to the Contractor by the City Public Works Department, prior to an event or as soon as possible to ensure up to date files and consistency in field structure. All GIS Data must be in an ESRI ArcGIS Desktop ArcMap 10.3 format or higher version. • Data exports should be at least monthly and utilize Microsoft© Excel® or other formats acceptable to City. • Scanned documents should be at a minimum 300 dpi and in jpg, tiff, or Adobe(D PDF® file format. DP&O will review and validate debris removal contractor(s) invoices prior to submission to the City for processing. PROJECT MAPPING: TRKRTM provides real time Mapping to document the debris removal progress. pass along each roadway will b eThe final mapped for the Owner's information, and FEMA documentation. DP&O will assist the Owner in public communication and will document and relay any citizen complaints for action by the contractor or the Owner. Upon project award DP&O will download appropriate City zone maps which will define the correct boundaries to ensure all debris being removed falls within the preview of the City so reimbursement in its entirety can be obtained. 58 11R