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more fully in Exhibit "A" - Scope of Services. (Section 287.058(1)(d) and (e), <br />F.S.) <br />g. Invoices shall be submitted by the CITY in detail sufficient for a proper pre - <br />audit and post audit thereof, based on quantifiable, measurable, and verifiable <br />units of deliverables as established in Exhibit "A"— Scope of Services. <br />Deliverables must be received and accepted in writing by the DEPARTMENT's <br />Project Manager prior to payments. (Section 287.058 (1)(a), F.S.) <br />h. Supporting documentation must establish that the deliverables were received <br />and accepted in writing by the CITY and must also establish that the required <br />minimum level of service to be performed based on the criteria for evaluating <br />successful completion as specified in Exhibit "A"— Scope of Services and <br />Section 4 of this Agreement was met. <br />i. There shall be no reimbursement for travel expenses under this Agreement. <br />j. The CITY providing goods and services to the DEPARTMENT should be <br />aware of the following time frames. Inspection and approval of goods or <br />services shall take no longer than five (5) working days unless the bid <br />specifications, purchase order, or contract specifies otherwise. The <br />DEPARTMENT has twenty (20) days to deliver a request for payment <br />(voucher) to the Department of Financial Services. The twenty (20) days are <br />measured from the latter of the date the invoice is received or the goods or <br />services are received, inspected, and approved. (Section 215.422(1), F.S.). <br />k. If payment is not available within forty (40) days, a separate interest penalty at <br />a rate as established pursuant to Section 55.03(1), F.S., will be due and payable, <br />in addition to the invoice amount, to the CITY. Interest penalties of less than <br />one (1) dollar will not be enforced unless the CITY requests payment. Invoices <br />that have to be returned to the CITY because of CITY preparation errors will <br />result in a delay in the payment. The invoice payment requirements do not start <br />until a properly completed invoice is provided to the DEPARTMENT. <br />1. A Vendor Ombudsman has been established within the Department of Financial <br />Services. The duties of this individual include acting as an advocate for the <br />CITY who may be experiencing problems in obtaining timely payment(s) from <br />a state agency. The Vendor Ombudsman may be contacted at (850) 413-5516. <br />(Section 215.422(5) and (7), F.S.) <br />in. Records of costs incurred under the terms of this Agreement shall be maintained <br />and made available upon request to the DEPARTMENT at all times during the <br />period of this Agreement and for five (5) years after final payment by the <br />DEPARTMENT is made. Copies of these documents and records shall be <br />furnished to the DEPARTMENT upon request. Records of costs incurred <br />include the CITY's general accounting records and the Outstanding Work <br />records together with supporting documents and records of the contractor and <br />Page 5 of 21 <br />Department Funded Agreement between the Florida Department of Transportation and the City <br />Financial Project Number # 430949-3-58-01 <br />178 <br />