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Docusign Envelope ID: AADFOE75-B4D9-497C-9EO1-CC295BDCOA36 <br />May 1, 2025 / Page 6 of 9 <br />11723.11 —Vulnerability Assessment <br />City of Sunny Isles Beach <br />Kick-off Meeting <br />Upon notice to proceed CONSULTANT will schedule a virtual (via Teams, etc.) kick-off meeting <br />with the CITY to discuss the project scope, schedule, deliverables and steering committee <br />representatives. CONSULTANT will prepare a sign -in sheet and prepare meeting materials as <br />necessary. <br />Public Presentation of VA <br />CONSULTANT, in coordination with the CITY, will conduct a public meeting to present the results <br />from the exposure analysis, sensitivity analysis, and draft Vulnerability Assessment. The purpose <br />of this meeting is to allow the public to provide community -specific input on the results of the <br />analysis and to reconsider methodologies and assumptions used in the analysis for refinement. <br />Additionally, during this meeting, the CONSULTANT will conduct exercises to encourage the <br />public to prioritize focus areas of flooding, and the critical assets. CONSULTANT understands <br />this meeting will occur at a regularly scheduled CITY Commission meeting. <br />CONSULTANT will prepare meeting agenda, materials, presentations and graphics utilized <br />during the meeting, based on prior approval from the CITY. <br />The CITY will be responsible for preparing all social media notifications, meeting invitations, <br />indicating location, date, and time of meeting; sign -in sheets identifying the number of citizens, <br />steering committee attendees, and county/municipality staff attendees; presentation(s) from the <br />meeting; if available, video or audio recording from the meeting posted to public webpage. <br />Public Presentation of AP <br />CONSULTANT, in coordination with the CITY, will conduct a public meeting to present the results <br />from the findings from the final VA and provide recommendations of actions for adaptation <br />strategies and future project funding. The presentation will inform the public of the results and the <br />future risk of sea level rise and increased flooding and encourage community participation when <br />identifying mitigation strategies to address the flooding vulnerabilities. CONSULTANT <br />understands this meeting will occur at a regularly scheduled CITY Commission meeting. <br />CONSULTANT will prepare meeting agenda, materials, presentations and graphics utilized <br />during the meeting, based on prior approval from the CITY. <br />The CITY will be responsible for preparing all social media notifications, meeting invitations, <br />indicating location, date, and time of meeting; sign -in sheets identifying the number of citizens, <br />steering committee attendees, and county/municipality staff attendees; presentation(s) from the <br />meeting; if available, video or audio recording from the meeting posted to public webpage. <br />Deliverables: CONSULTANT will provide the following: 1) public presentation meeting agenda <br />and minutes and; 2) Meeting sign -in sheets with attendee names and affiliation and; 3) <br />presentation and materials created in preparation of or for distribution at the meeting and; 4) <br />memorandum to include attendee input and meeting outcomes. <br />Engineering Inspired Design. <br />1 <br />