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Continuing Professional Architectural and Engineering Consulting Services (CCNA), RFQ 26-07-01 <br />Cummins Cederberg | Trusted by the Coast. Proven in Practice. <br />81 <br />STEP 1: IDENTIFY SCOPE AND BUDGET <br />We will initiate early communication with the City to gain a <br />full understanding of anticipated projects and timelines. <br />Leonard will work with the City to confirm the scope, <br />technical requirements, staffing, schedule, and budget <br />estimates for each project and associated tasks. Existing <br />available data will be identified for potential cost savings <br />and to expedite project completion. <br />STEP 2: IDENTIFY TEAM MEMBERS <br />Upon approval of the project scope by the City, Leonard <br />will immediately coordinate with the team to engage <br />the necessary team members and staff to fulfill the <br />requirements of each task. Our goals during this step <br />are to identify the best-suited personnel to address the <br />task at hand, as well as to provide a highly responsive <br />team who can conduct the requested work within the <br />City’s desired timeframe and budget. <br />STEP 3: TASK PROPOSAL AND PROJECT KICKOFF <br />Upon authorization to proceed, Leonard will schedule a <br />project kickoff meeting, discuss the project assignments, <br />and prepare scopes of work clearly defining roles, <br />responsibilities, project objectives, schedules, and <br />expected deliverables for each team member. Effective <br />channels of communication will be established, including <br />points of contact and procedures for feedback. <br />STEP 4: PROJECT MANAGEMENT <br />We will coordinate with the team to monitor the progress <br />of the individual tasks and will communicate regularly with <br />City staff to ensure our team is meeting or exceeding the <br />level of quality and responsiveness the City expects. We <br />will further coordinate frequently with the City to confirm <br />our team is compliant with City procedures and providing <br />thorough project records. <br />STEP 5: COMMUNICATION AND REPORTING <br />As part of overall project management, our team <br />will provide regular progress updates to the City as <br />determined during project kickoff. We pride ourselves in <br />prompt response times, whether by phone or email, for <br />any inquiries that may arise. <br />Project Management Approach <br />Five-Step Structured Process <br />STEP 1 <br />Identify Scope <br />and Budget <br />STEP 2 <br />Identify Team <br />Members <br />STEP 3 <br />Task Proposal and <br />Kickoff <br />STEP 4 <br />Project <br />Management <br />STEP 5 <br />Communication and <br />Reporting <br />QUALITY ASSURANCE / QUALITY CONTROL & DOCUMENT REVIEW - CONTINUOUS THROUGHOUT ALL PHASES