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GEI Consultants | City of Sunny Isles Beach | RFQ 26-07-01 35 <br />WORK PLAN EXPLAINING HOW GEI WILL MEET ESTABLISHED DEADLINES <br />GEI has more than 30 years of experience delivering on-call and continuing services contracts for municipalities, ports, <br />transportation agencies, and waterfront owners. Through these contracts, we have successfully managed a wide variety of coastal, <br />environmental, marine, and waterfront assignments ranging from planning studies and inspections to permitting, design, and <br />construction administration. This experience has taught us the importance of flexibility, responsiveness, and disciplined project <br />controls, as individual task orders often vary significantly in scope, complexity, and schedule requirements. <br />Because this is an on-call continuing services contract, the specific projects, scopes, and schedules are not yet known. GEI’s work <br />plan is therefore designed to be scalable and adaptable, allowing us to efficiently respond to each assignment while maintaining <br />consistent communication, schedule management, budget control, and quality assurance. Although the level of effort and specific <br />activities will vary by task order, our typical project delivery framework follows the phased approach outlined below. <br />Phase 1: Project Initiation and Coordination <br />·Conduct project kickoff meeting with City staff. <br />·Confirm project objectives, scope, schedule, and <br />communication protocols. <br />·Review available data, previous studies, and existing <br />conditions. <br />·Develop a detailed project schedule and action plan. <br />Phase 2: Site Assessment and Data Collection <br />·Perform field investigations, inspections, surveys, or <br />environmental assessments as needed. <br />·Collect and validate technical data. <br />·Identify permitting requirements and constraints. <br />·Evaluate existing conditions and project risks. <br />Phase 3: Alternatives Evaluation and Preliminary Design <br />·Develop and analyze project alternatives. <br />·Evaluate feasibility, constructability, and lifecycle costs. <br />·Incorporate resiliency, sustainability, and regulatory <br />considerations. <br />·Provide recommendations for City review and input. <br />Phase 4: Design Development and Permitting <br />·Advance selected alternatives into detailed design. <br />·Prepare permit applications and supporting <br />documentation. <br />·Coordinate with regulatory agencies and address <br />review comments. <br />· Update cost estimates and project schedules as design <br />progresses. <br />Phase 5: Final Design and Procurement Support <br />·Complete final plans, specifications, and construction <br />documents. <br />·Support bidding and procurement activities. <br />·Respond to contractor questions and prepare addenda <br />as required. <br />Phase 6: Construction Support and Project Closeout <br />·Provide construction administration and observation <br />services. <br />·Review submittals, RFIs, and change requests. <br />·Prepare progress reports and final project <br />documentation. <br />·Support project closeout and record drawing <br />preparation. <br />Throughout all phases, project progress is reviewed internally on a weekly basis, and schedule updates are provided to City staff <br />to maintain transparency and facilitate timely decision-making. <br />Risk Type GEI Action City Benefit <br />Permitting delays Early agency coordination Shortened review cycle <br />Construction conflicts Early constructability reviews Fewer change orders <br />Budget escalation Phased design & estimating Predictable costs <br />Schedule Risk Identification & Mitigation Matrix