Kimley-Horn and Associates, Inc. Bid Document (9)

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70IWFLFTLD016838.2026 ARCHITECTURAL AND ENGINEERING CONSULTING SERVICES (CCNA) RFQ # 26-07-01 CONTINUING PROFESSIONAL 4. APPROACH/METHODOLOGY Suitability of the Methodologies and Approaches Used in Achieving Tasks Kimley-Horn has extensive experience managing large, on-call professional engineering contracts in which multidisciplinary teams are responsible for delivering multiple task work orders (TWOs) concurrently. Successful delivery under this type of contract begins with a well-defined work plan for each assignment, including a clear understanding of scope, schedule, staffing needs, deliverables, and critical decision points. This allows us to assign the appropriate resources at the outset, anticipate potential constraints, and efficiently balance staff across multiple active TWOs. Equally important is maintaining consistent coordination and communication with the City so that schedule, budget, technical issues, and project priorities are understood and addressed as each assignment progresses. Our team will take a proactive approach to identifying and resolving project issues before they affect delivery. To efficiently manage multiple TWOs, our locally based staff will maintain regular communication with the City’s Project Manager and coordinate upcoming workload, milestones, and resource needs. Quality will be maintained through a structured quality management process supported by a broad pool of experienced technical professionals who can perform independent reviews without creating bottlenecks when several TWOs are advancing concurrently. Because each TWO may differ significantly in scope, complexity, duration, and required expertise, we have intentionally structured our team with depth of resources and overlapping technical capabilities to provide the flexibility and continuity needed throughout the life of the contract. Before accepting each TWO, Kimley-Horn will also evaluate potential, actual, or perceived conflicts of interest to confirm that the assignment can be performed without conflict. Contract Manager, Cesar Borges, PE, will maintain overall responsibility and accountability for all TWOs issued under the contract. Our Discipline Leaders will provide additional technical and management support for larger or more complex assignments, while designated TWO Project Managers and discipline leads will be responsible for day-to-day execution. Each TWO Project Manager will coordinate directly with Cesar to maintain clear direction, appropriate staffing, timely decision-making, and adherence to the approved scope, schedule, budget, and quality requirements. Cesar will use a centralized task tracking tool to monitor the status and performance of all active TWOs, consistent with Kimley-Horn’s established approach for managing multiple assignments under other on-call contracts. The tool will provide the team and City with a concise, current snapshot of each assignment, allowing upcoming milestones, budget status, staffing needs, and potential schedule concerns to be identified early. For each active TWO, the tracker will include: ĥ City of Sunny Isles Beach Project Manager ĥ Kimley-Horn TWO Project Manager ĥ Start and anticipated completion dates ĥ Contract amount ĥ Earned value and percent complete ĥ Remaining budget ĥ Upcoming milestones and deliverables ĥ Most recent submittal and review status ĥ Link to a KMZ file depicting the project improvements for quick geographic reference This tracking system will allow Cesar and the individual TWO Project Managers to assess the overall contract workload, coordinate priorities with the City, and make timely adjustments to staffing or delivery strategies as conditions change.