Kimley-Horn and Associates, Inc. Bid Document (9)

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71IWFLFTLD016838.2026 ARCHITECTURAL AND ENGINEERING CONSULTING SERVICES (CCNA) RFQ # 26-07-01 CONTINUING PROFESSIONAL Kimley-Horn will strive to maintain a consistent core team for each TWO and within each discipline, providing continuity and familiarity from assignment through completion. At the same time, the breadth of our organization allows us to bring in specialized expertise or additional production resources when an assignment requires it. Kimley-Horn operates as a single-profit-center firm, giving every project manager access to resources across the company rather than limiting staffing to a particular office or practice. This structure allows us to match each TWO with the personnel best suited to its technical requirements, schedule, and workload demands. Resource planning is coordinated through Kimley-Horn’s formal monthly Castahead process, during which anticipated workloads and staffing needs are evaluated across projects. This forward-looking process allows us to identify resource demands before they become schedule constraints and supplement individual TWO teams when necessary. Day-to-day adjustments can also be made between Castahead cycles, providing the flexibility needed to respond quickly to changing City priorities, accelerated schedules, or unanticipated technical needs. Overall Organization to Completing the Project Cesar Borges will serve as Contract Manager and the City’s primary point of contact for all work performed under this contract. He will maintain overall responsibility for scope, schedule, budget, quality, and coordination of the Kimley-Horn team, while working closely with the appropriate TWO Project Managers and Discipline Leaders for each assignment. This single-point-of-contact structure provides the City with a clear line of communication and accountability across all active TWOs. Cesar will coordinate internal resources, resolve issues that require broader team input, and confirm that each assignment remains aligned with the City’s expectations and contractual requirements. By centralizing contract- level coordination while assigning day-to-day responsibility to qualified TWO Project Managers, Kimley-Horn can streamline communication, reduce the potential for miscommunication, and maintain consistent delivery across multiple concurrent assignments. TASK WORK ORDER (TWO) AUTHORIZATION PROCESS Kimley-Horn understands that our role under this contract is to function as an extension of the City’s staff and respond quickly when support is needed. When the City identifies an assignment and initiates a TWO, Cesar will promptly coordinate with the City to confirm the purpose, goals, priorities, and anticipated schedule for the work, then identify the appropriate TWO Project Manager and supporting technical team. We also recognize that certain assignments may require an accelerated response to address urgent operational or infrastructure needs. Our team has been structured to remain flexible in these situations, allowing us to develop preliminary TWO proposals within one to two days when necessary. Cesar will work with the appropriate Discipline Leaders to prepare an initial scope outline, staffing approach, and preliminary cost estimate. At this stage, the assignment will also be reviewed for potential technical issues, project risks, resource needs, and actual or perceived conflicts of interest. Following this initial coordination, Kimley-Horn will develop the detailed scope of work, deliverables, milestone schedule, staffing plan, and fee estimate. For typical assignments, we anticipate completing this process within five business days, providing the City with a clear and well-defined TWO that can move efficiently from authorization into project delivery.