Ross Engineering, Inc. Bid Document (19)

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26 City of Sunny Isles Beach | RFQ 26-07-01 Continuing Professional Architectural and Engineering | General Civil Engineer Permitting and Agency Coordination Submit permit applications; respond to comments; attend meetings; revise documents; obtain applicable approvals from the City, County, State, and other agencies. Bidding and Negotiation Assistance Attend pre-bid meeting; respond to questions; prepare addenda; evaluate bids and qualifications; assist with award recommendation. Construction Administration and Inspection Review submittals and RFIs; attend progress meetings; conduct observations and inspections; review change requests and payment documentation; prepare punch lists. Project Closeout Final inspections; review as-builts and record drawings; prepare certifications and closeout documentation; confirm permit closure and completion of outstanding items. Project Durations will be established with the City for each task order based on scope, complexity, permitting, funding, and required completion date. Ross will provide an initial task-order schedule at project initiation and update it throughout the assignment. Progress, decisions, action items, permit status, schedule risks, and corrective actions will be communicated to the City’s Project Manager through regular progress meetings and written status updates. Understanding the Issues and tasks Ross understands that this is a five-year, as-needed continuing professional services contract and that award does not guarantee a specific quantity of work. Individual assignments may vary considerably in size, urgency, technical complexity, and funding source. Ross will therefore maintain a flexible team capable of responding to small technical assignments, emergency field conditions, studies, plan reviews, permitting matters, and complete capital improvement projects. The City requires design reviews at the 30%, 60%, 90%, and 100% stages; construction cost estimates at each applicable phase; coordination of all required disciplines and utilities; permitting through the City and Miami-Dade County; construction administration; responses to RFIs; and complete record drawings at project closeout. Ross will approach each task order by first confirming: • The City’s objectives and required deliverables • Existing infrastructure and available records • Survey, utility, and field-investigation requirements • Regulatory and permitting agencies • Community, traffic, access, and operational constraints • Required supporting disciplines • Available budget and funding requirements • Design and construction schedule • Anticipated procurement and construction delivery method • Required meetings, presentations, and public coordination