SGM Engineering, Inc. Bid Document (1)

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RFQ # 26-07-01 CONTINUING PROFESSIONAL ARCHITECTURAL AND ENGINEERING CONSULTING SERVICES (CCNA) DISCIPLINE CATEGORY #4. ELECTRICAL ENGINEERS 49 a bar chart. The Project Manager builds the schedule backward from the required completion date, identifies the critical path, reserves internal QA/QC time before each City submittal, and makes City review and decision dates visible. The baseline includes field access, utilities, permitting, procurement, long- lead equipment, outage windows, public/Commission meetings, bidding, construction, and closeout as applicable SCHEDULE CONTROLS THAT PROTECT THE DEADLINE 17. Resource-loaded planning. Named staff and effort are assigned to each activity; the PM checks competing commitments before accepting dates. 18. Rolling three-week look-ahead. Near-term field access, decisions, reviews, utilities, and permit actions are confirmed before they become critical. 19. Internal freeze and QA window. Production is frozen early enough for independent review, correction, and EOR release before the City's deadline. 20. Early-warning trigger. Any forecast threat to a milestone is reported with options; SGM does not wait until a due date is missed. 21. Recovery hierarchy. First resequence independent activities, then add qualified staff, increase review frequency, and use approved extended-hours support. Scope or milestone changes are used only with City approval. 4.5 Work Plan for Meeting Established Deadlines The following work plan will be adapted to each task order and incorporated into the approved schedule. It links every phase to a tangible control and an explicit City interface. Service Event SGM Target / Cadence Control Task-order request received Same-business-day acknowledgment Request logged; Project Manager and appropriate technical lead assigned. Scope alignment Kickoff or scoping target within two busi-ness days Objectives, constraints, deliverables, City decisions, and field access confirmed. Initial work plan Target within three business days after scope confirmation Baseline schedule, responsibility matrix, decision dates, risk register, and communi-cation cadence established. Progress control Weekly written update and three-week look-ahead Completed work, next steps, decisions, risks, budget status, schedule status, and recovery actions documented. City coordination Weekly or biweekly, as directed Action log and decision log updated after each meeting. Milestone risk Immediate notice when forecast; recovery plan within two business days Cause, affected path, available float, op-tions, added resources, revised sequence, and required City decision identified. Work-Plan Step SGM Action Control / Output City Interface 1. Request and authorization Acknowledge the request; confirm that no work begins before written authorization or Notice to Proceed. Request log and assigned Project Manager and technical lead. Confirm urgency, authorized scope-development effort, and point of contact.