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4. APPROACH/METHODOLOGY
<br />61SRS Engineering, Inc.• RFQ No. 26-07-01
<br />4. APPROACH/METHODOLOGY _______________
<br />ABILITY TO MEET DESIRED TIMELINES AND DEADLINES — SCHEDULING
<br />Maintaining project schedules begins with comprehensive planning and a clear
<br />understanding of all phases of work. For each assignment our Project Manager
<br />prepares a project management control schedule in Gantt chart format using
<br />Microsoft Project, incorporating all work elements defined in the work order
<br />and including allowances for City review. Milestones typically include data
<br />collection, field review, concept review, the 30/60/90/100 percent design
<br />submittals, permit submittals, bid documents, construction phase support and
<br />closeout. Once work begins, the Project Manager monitors the schedule and
<br />adjusts as circumstances dictate, tracking critical-path items such as survey,
<br />geotechnical data, utility coordination, permit review cycles, City review
<br />comments and sub-consultant deliverables. Actual progress against milestone
<br />deadlines is the measure of performance, and schedule variances are identified
<br />and discussed at regular project team meetings.
<br />Our familiarity with local agencies and permitting processes — Miami-Dade
<br />DTPW, RER/DERM, WASD, FDOT and SFWMD — lets us anticipate review
<br />timelines and avoid delays. Early coordination with stakeholders builds
<br />alignment and reduces revisions during formal submittals. Our QA/QC
<br />program also plays a direct role in schedule performance: detailed design
<br />reviews at each stage reduce errors, prevent rework and streamline approvals
<br />and construction.
<br />EXAMPLES OF SCHEDULING TECHNIQUES AND CHALLENGES SOLVED:
<br /> CITY OF HIALEAH, E 10TH–12TH AVENUE FROM E 49TH–52ND STREET: Rather than design first and
<br />discover contamination during permitting, SRS ran a preliminary study to identify contaminated areas,
<br />developed conceptual drainage, and obtained DERM approval before beginning full design. This removed
<br />the largest schedule risk from the critical path and reduced the City’s cost (2025).
<br /> TOWN OF CUTLER BAY, CUTLER RIDGE PINES: A $2.5M ARPA-funded emergency-driven drainage
<br />program with a federal funding deadline, delivered across approximately 6,295 LF and recognized by APWA
<br />as Consultant of the Year in Stormwater.
<br /> TOWN OF CUTLER BAY, SAGA BAY 1.5 SOUTH: Roadway and drainage improvements completed within
<br />schedule and under budget (2024).
<br /> CITY OF HIALEAH, NW 138TH STREET: A $12.45M project requiring concurrent approvals from Hialeah,
<br />Hialeah Gardens, Miami-Dade County, DERM, FDOT, SFWMD, ACOE and DEP, including an ERP with cut-
<br />and-fill calculations and wetland mitigation. Parallel-tracking the agency reviews rather than sequencing
<br />them kept the project on schedule.
<br />COST CONTROL
<br />SRS employs a disciplined and transparent approach to managing project budgets. After the City and SRS agree
<br />on the scope of work, we prepare a fee proposal and present it for review. Once scope and fee are reviewed
<br />together, we adjust effort up or down in specific areas until a mutually agreeable scope and fee are reached. Our
<br />proposals are written to cover the entire scope, which minimizes additional services and surprises.
<br />Construction cost estimating. Opinions of probable construction cost are prepared on the basis of industry-
<br />recognized publications, historical price lists and current comparable South Florida construction cost data, and
<br />are updated at each design milestone — concept, 30, 60, 90 and 100 percent. Our experience in both design and
<br />construction gives us real-world insight into bid conditions, which produces reliable estimates and reduces the
<br />risk of unforeseen expense.
<br />We have completed several similar
<br />professional services contracts with the
<br />same proposed project managers and
<br />engineers; furthermore, we are familiar
<br />with contract requirements, we have
<br />the necessary resources, and have good
<br />working relationships with the regulatory
<br />agencies.
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