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PROJECT APPROACH AND UNDERSTANDING ACAI's approach to Pre - design and Concept Development services is as follows: • Identify the basic elements of the project with an Outline of the Program • Review and evaluate any existing facilities with similar uses and any dynamics affecting the program • Prepare a space requirements outline — room name, dimensions, height, utility requirements, etc. • Evaluate building requirements such as: parking, access, security • Embrace and understand the role of the project in the surrounding community • Coordinate fundamental functional, spatial, and visual relationships among components • Implement passive measures to allow for future growth or change to address outside avenues of opportunity • Evaluate and address any budget concerns • Benchmark requirements of governing codes and regulations • Consider energy and environmental requirements • Define a detailed room /space chart • Provide a summary of above items After the Program for the project has been reviewed by the stakeholders and approved by the City, we will begin to transform words and diagrams into two and three dimensional spatial studies. This is where our virtual design and construction software comes into play. These Conceptual Studies will be presented for approval and along with the Concept Designs; a Preliminary Cost Report will be developed. The above work will be the completion of Pre - Design Analysis and Conceptual Development. DESIGN DEVELOPMENT PHASE Following the Pre - Design /Concept Studies report and approval, we will proceed into the Design Development Phase. The work will be divided into sub phases as listed in the RFP: Schematic Design - 30 %, Design Development - 60% and Contract Documents - 90% and 100 %. Prior to each design sub -phase submittal, a thorough Quality Assurance and Quality Control (QA/QC) review process is completed by an independent team of professionals to assure all requirements have been met. This includes a constructability review, in which one of our in -house licensed contractors will participate. Our staff has been responsible for the design and delivery of hundreds of facilities throughout South Florida. This often includes permit expediting services: submitting the project for permitting as a Contractor (ACAI is licensed as a General Contracting Firm) and with over 30 years of experience in South Florida, our personnel understand what is required by all municipal, city and state permitting agencies to avoid delays in the permitting and approval process. We are proponents of meeting and involving permitting agencies early in the development of the project to assure the final plan review process is completed expeditiously. When implemented, this process will mean an early start of construction. On a local level, ACAI's charrettes often involve assisting cities with their outreach programs including neighborhood meetings to present the plans and address local community concerns to assure the local community needs are addressed. POST- DESIGN AND CONSTRUCTION ADMINISTRATION PHASE Recognizing that the construction phase is critical to successful project management, ACAI maintains carefully documented records, including meeting minutes, logs for RFIs, COs, shop drawings, submittals, etc., to keep all parties RFQ No. 15 -04 -01 1 ARCHITECTURAL DESIGN SERVICES FOR A NEW FACILITY AT 18080 COLLINS AVE.