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AECOM RFQ No. 15-04-01 City of Sunny Isles Beach staff can attest to the responsive service they’ve received from AECOM on various projects over the past 15 years. The process we use to handle the City’s projects include the following steps: Task 1: Project Initiation – Scoping Meeting Upon notification to proceed, the Project Director and the Project Manager along with the project team will meet with the City staff to review the proposed scope of work, project design objectives, schedule and budget requirements, and any other special requirements (such as grant funding conditions). We will review available site and background data received, as appropriate to the project, in advance of the meeting, and will identify with staff any additional information necessary for the project, including action item assignments for acquiring such information.. Working with staff, we will determine the preferred methodology for any public input to the design process, as well as confirm the City’s review requirements. Following the Scoping Meeting, we prepare a draft scope and project schedule for the City’s review. We will meet and/or discuss, and make the changes necessary to meet the City’s needs. We will conduct a kick-off meeting with City staff to review and discuss the project scope and schedule, data collection, design process, review and approval process, expectations for deliverables and/or other issues that may affect the success of the project. Task 2: Program Confirmation & Concept Design We will develop drawings and, as appropriate to the project, other documents such as narrative description that confirm the required elements of the project design. These deliverables may include a Concept Plan, Schematic Design, a statement of program and adjacency diagrams, budget parameters and/or order of magnitude cost estimates, and will serve as the basis for subsequent design. As appropriate to the project, these initial deliverables will be developed with significant input and feedback from City staff, area residents, or other stakeholders to the project. Task 3: Schematic Design At the initial design stage it will typically be appropriate to secure initial review and approvals from the City as well as from any boards or agencies with a particular interest or role in the project. The following materials will be prepared for a comprehensive schematic design package: • Site plan, including preliminary civil engineering • Floor plans • Elevations of building • Building sections • Engineering system concepts and descriptions • Budget estimate of costs • Update project schedule Task 4/5: Final Design & Construction Documents This task will typically include the traditional design phases consistent with AIA standard documents Materials to be included for a comprehensive design development and construction document deliverable will include the following: • Site plan, including paving, grading, and drainage • Floor plans, life-safety plans, reflected ceiling plans • Enlarged plans of critical areas Elevations / sections of building • Building details / room finish schedules • Civil Drawings • Landscape Drawings • Structural drawings • HVAC drawings • Fire Protection Drawings • Plumbing drawings • Electrical / communications / • security drawings • Specifications Permit review agencies will be identified and early as well as interim reviews will be conducted to ensure a minimum of design changes based on agency requirements. During this stage of the project, submittals for City review, comment and approval will be made at milestone intervals appropriate to the project. Typically these include: • Design Development • 50% Construction Documents • 90% Construction Documents • 100% Construction Documents Cost estimates and specifications will be developed as appropriate for each submittal, and as necessary, additional public input opportunities will be provided. All submittals will be subject to AECOM’s rigorous QA/ QC reviews which are conducted by senior level staff not involved in the project production. Upon completion of the construction documents to the City’s satisfaction, a final “permit dry run” will be conducted, to address any outstanding permit issues prior to bidding. Section D 6