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AECOM RFQ No. 15-04-01 Task 6: Bid / Negotiation Phase Services During the bid process, we will assist the City with Pre-Bid Conference, responses to bidder inquiries, preparation of any Addenda, and review and evaluation of bids received and bidder qualifications. Task 7: Construction Observation Construction phase services will commence upon award of a contract for construction and will conclude upon issuance of a certificate of Final Completion, City acceptance of the project and signoff of all necessary regulatory agencies. During the construction phase, and as appropriate to the type and scope of project, services provided will typically include the following: • Periodic on site observations of the progress of the work, to help ensure that project specifications, design intent and other requirements are complied with regular progress meetings with Contractor and City staff • Review of Contractor’s Construction Schedule, Schedule of Values, materials submittals, shop drawings, pay applications and other submittals • Review of tagged nursery stock or assistance with tagging • Review of field layouts prior to installation • Review of installed materials for compliance with requirements • Inspection and punch list at Substantial completion • Inspection and certificate at Final Completion • We recognize that in certain cases, the City may opt to provide more of the construction administration through in-house staff; or that conversely, certain projects may require a more extensive role on the part of the design consultant. Finally, we will provide follow-up after construction is completed, typically in the form of follow-up inspections prior to the expiration of warranties approximately one year after completion of the project. Throughout the design process, AECOM’s project manager and team will provide the following services: • Coordinate the project with the City of Sunny Isles Beach, related permitting agencies, adjacent landowners and other affected organizations during the development of the design. • Perform general administration duties, including coordination with sub-consultants; preparation of invoices; scheduling; record keeping; and file management. • Attend and participate in meetings with the above mentioned organizations. • Oversee quality assurance and quality control (QA/ QC) program. Each scheduled submittal of plans to the Client and/or FDOT shall receive QA/ QC. • All work shall be performed in accordance with the City’s/County’s Standards and Procedures for plans and specifications. • All work shall be performed in English units using AutoCAD format. Staffing Plan The core team of professionals represented in the AECOM Team is supported by a well-balanced staff of architects, engineers, planners, and interior designers from the firm’s office in Coral Gables. Our Team has all the experience necessary to perform all required tasks associated with the project. Due to the size of our firm and the depth of our resources, we can readily staff this project with the proper support personnel in every discipline, as well as meet any anticipated schedule for this project. The AECOM Team uses an interdisciplinary team approach, assigning key individuals to each project from inception to completion. Not only does this method ensure immediate and effective lines of communication, it also enhances the continuity and integration of the design effort, an issue which is particularly important on projects with challenging schedules. At the hub of our system is the Project Manager, Nina Gladstone. Ms. Gladstone has been a project manager with AECOM for over 17 years and has worked closely to successfully deliver projects to the City of Sunny Isles for the last 15 years. To ensure continuity, Ms. Gladstone will be involved throughout the entire process and will be responsible for coordinating all of the team members. She will also manage all budget and scheduling issues from contract start to completion. Our team of individuals has successfully completed several similar municipal administration buildings together. AECOM will provide a specific design team with relevant experience responsible for leading the design effort for our firm. Scott Tao is an award-winning designer whose designs have been widely recognized Section D 7