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THE WEITZ COMPANY // GOVERNMENT CENTER ANNEX, RFQ NO. 15-08-02 / CITY OF SUNNY ISLES BEACH, FL 48 SECTION K // PROJECT MANAGEMENT SERVICES construction materials, methods, cost, and schedule for that milestone in the design phase. We also use the Closure Document as a communication tool for the benefit of the Project Team. The key to effective design review by the Construction Manager is to identify and eliminate conditions that may lead to future change order claims. Scope of Work Checklists Each Closure Document begins with a Scope of Work Checklist. This list contains all of the work and materials that would be needed if the facility were built at that point in time, from sidewalks and curbs to windowsills and light fixtures. This list is what the remainder of the “Closure Document” is based on. It ensures that all the Project Team members are working with the same consistent information. Digitized Take-offs Our staff will begin each budget with a digitized take-off utilizing a Windows based digitized software called “WinEst Pro Plus.” We will also utilize quantity surveys of historical data and select Subcontractor input to complete the early stages of a budget estimate. Parameter/Budget Estimates To provide accurate estimate pricing and summarization, we will separate our estimates by area of use and building section…structure, enclosure, interior finishes, mechanical systems, electrical, etc. Comparison Reports Once the initial detailed budget is prepared, and after each budget update, we will compare the system component costs of the project to the actual cost of similar projects. These system costs are time and location adjusted to allow for a more accurate and meaningful comparison. Cost Models We will plot the information gathered in the Comparison Report and produce a computer generated Cost Model. The Model will quickly help to identify any potential problem areas as they relate to cost. For example, if the price per linear foot of the chilled water pipe in your facility is significantly higher than that of a similar project, this graph will identify this condition. The Team can then discuss the reasons for the difference in cost, and if required, take the proper steps to reduce those costs. Variance Reports To ensure that your project remains within your budget as design progresses and becomes more detailed, we will generate a Variance Report to illustrate the variances in each division of work. This Report will note any changes made from the initial estimate and give a brief explanation as to why the cost increased or decreased.