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City of Sunny Isles Beach Government Center Annex | RFP# 15-08-02 K. Project Management Services Page 55 •Management Control Schedule (during Construction Documents Stage) - This schedule covers the detailed activities for all phases of the project. It will allow for information that is coded and sorted by subcontract, work package, work area and project phase. Several factors (internal and external) are taken into consideration when developing each of the listed schedules: •Internal Factors -Scope of work -Building systems and Materials -Methods and Constructability -Alternatives and Design Considerations -Purchasing and Material Lead Times •External Factors -Governmental Center activities and events -Impact on Building Activities (limiting parking, creating noise, etc.) Upon the inclusion of these internal and external factors, the following key components are highlighted at each schedule level: •Design •City of Sunny Isles Beach Review •South Florida Water Management District Review •Miami-Dade County Utility Permitting Review •Pre-construction •Procurement •City of Sunny Isles Beach Permitting •Construction •City of Sunny Isles Beach Occupancy •Close-out Activities During the construction phase: •The project schedule will be incorporated into every subcontract. •The project schedule will be reviewed and updated after Weekly progress meetings where the subcontractors review and evaluate a three-week “look ahead” snap shot of the project schedule to ensure focus on upcoming events and detailed coordination with City of Sunny Isles Beach Facilities. •Weekly City of Sunny Isles Beach meetings are scheduled to highlight current progress and upcoming activities are reviewed with City of Sunny Isles Beach. •Periodic mechanical and electrical coordination meetings are scheduled with associated subcontractors. •Periodic sessions with appropriate team members are scheduled to “correct” any areas of slow down or delay which may impact City of Sunny Isles Beach, subcontractors or the critical path. If changes and/or unforeseen conditions occur during the construction phase, the following techniques will be utilized to evaluate the impact and to develop the recovery strategies: •Development of a critical path method (CPM) schedule for all new activities resulting from changes or unforeseen schedule impacts. •Integration of new activities into the total project schedule. •Tracking the resulting critical path schedule to identify impact to final completion. If the completion date has been threatened, we will review the Team members engaged during the scheduling process. Everyone participates and takes ownership in the master project schedule.