2015-1119 Regular City Commission Meeting

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Summary Minutes:Regular City Commission Meeting November 19,2015 City of Sunny Isles Beach,Florida Vice Mayor Gatto moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2015-2488 was adopted by a voice vote of 5-0 in favor. 10G. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Providing an In-Kind Donation to Chabad Russian Center of South Florida for Use of Heritage Park and City Support Personnel for a Community Event;Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Cultural and Community Services Director Susan Simpson reported that we worked up some numbers based on what they expect the event to actually be,they are moving it to Heritage Park because they have another band that is performing. They have partnered with another Rabbi and so it is now three (3) different Rabbi's and their congregation. Because it is a Saturday evening the Rabbi thinks that the attendance will be light however one of his co-producers is advertising 2,500 or more attendees on the website. And so there is a bit of a variation. Public Speakers: None Mayor Scholl asked what he is covering and what are we covering? Ms. Simpson said as of right now he wants the permit fee waived,the rental fee waived, and the personnel waived, and she would highly recommend that we at least have the$500 refundable cleanup deposit. Mayor Scholl said yes as that is a lot of people. Ms. Simpson said that they also want to go until 10:00 p.m., and our normal park hours are 9:00 p.m., and they had talked about until 11:00 p.m. and she suggested that they keep it at 10:00 p.m. so that they are out of there by 11:00 p.m. because it is next to a residential area. City Manager Russo said he had suggested that they pay for the personnel that is going to be needed, and waive all the other fees. Mayor Scholl said yes, this could be very expensive from the standpoint of the Police and the Park staff,because that is a variable cost,that is out of pocket for us, and so the personnel cost would be something that, if we are waiving everything else,that they should pay. He said the problem is we set a precedent like this and every organization is going to come and think the Chief is going to put everybody on overtime to cover their event. He thinks we have to be careful, they should pay for the overtime costs. Vice Mayor Gatto asked what the date of the event is and Ms. Simpson said it is December 12, 2015. Commissioner Levin asked where 2,500 people would park, and Ms. Simpson said there are 100 spaces in the lot because they are partnering with the Rabbi that is at Marco Polo, they are hoping to use some of their parking that is above the second floor. They also understand that any overflow would have to go under the William Lehman Causeway. Mayor Scholl asked if they are asking to waive the parking too,and Ms. Simpson said it is up to the Commission, she doesn't know if they realize it is $2 per hour to park there but he never asked about it. Mayor Scholl asked if we typically waive the parking fee when there is an event in the Park, and Ms. Simpson said no, if it is our City sponsored event,we do not charge a parking fee. Mayor Scholl said to waive the parking in the garage only, under the Lehman Causeway is different, we will not mess with that. The personnel that have to work as a result of this event they will pay, not on duty folks. Commissioner Aelion asked how many people attended the B000gie on the Beach event,and 23