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CITY OF.SUN 4Y ISLES BEACH • I.3070,Collins Avenue. Sunny bias Beach, Florido.33160 305_^17.0606 %4• v tsibfl.rief 31r:. i:14‘,72 410 i•-„bit y� `'"Ol SUN pxo The system should have the capability to retain data for inactive or terminated employees/volunteers; it should not limit access to employee time sheet historical data, but should prevent data changes to closed/paid periods which have been exported to the ERP and finalized. Included: [X] Not Included: ❑ Comments: Al inactive or terminated employees will have their history stored in Novatime. Novatime can prevent data changes to all closed pay periods. The system must provide the ability to export all reports and data to multiple formats (Microsoft Excel .xls (mandatory), Adobe .pdf, Text .txt) Included: [X] Not Included: Comments: All reports in Novatime can be exported to Excel. Adobe. Text and CSV. The system must provide a reporting functionality that will contain a useful number of standard reports, and the ability to generate those reports through multiple criteria filters; it is desired that the system contain a query tool for custom queries and reports. Included: (X] Not Included: ❑ Comments: Novatime has over 150 standard reports in the system. Each report is fully configurable and will be created with your assigned Technician. All reports can also be generated automatically and emailed automatically on a scheduled if desired. The system must provide adequate security to restrict employee, supervisor access (3.3.5) appropriately to their respective information and/or assigned employees; must allow for quick security changes when employees terminate to prevent access. Describe your system security capabilities. Included: IX] Not Included: ❑ Comments: Each employee and supervisor will be assigned to a security access group. The features and functions each individual has access to in Novatime will be dictated by the security access group they are tied to.We will train the City Key Users on how to quickly change security rights should that be needed in the future. Additionally included with our response is unlimited support throughout the year. Support is available 24/7. Should the City ever have any questions on how to change something in Novatime we will always be available to assist if needed. City of Sunny Isles Beach 'Request for Proposal No. 16-04-03 25