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( NOVA time®
<br /> FEEL THE POWER
<br /> Data Collection
<br /> Whether your employees use PC/web entry, badge swipe, or biometric identification, the process of collecting time punches
<br /> becomes quick and easy with the use of NOVAtime 5000. The system supports multiple methods of time entry, and NOVAtime
<br /> offers the greatest number of data collection options in the industry.This includes PC/web entry,telephone IVR, mobile apps for
<br /> smartphones and tablets, portable PDA devices, and various time clock models that can verify employees via biometrics, key-in,
<br /> proximity badges, and magnetic stripe/bar code cards. Additionally, all data collection hardware devices utilize push technology,
<br /> providing your organization's management with access to real-time tracking of employee data and ultimately helping the City to
<br /> better understand its labor situation.
<br /> Exception Tracking and Notification
<br /> NOVAtime 5000 is exception-based, from pay rules to shifts and schedules. Exceptions are defined and tracked at the employee
<br /> level, and the system's notification engine will alert supervisors when exceptions occur. NOVAtime 5000 can display timesheet
<br /> exceptions on a supervisor's user dashboard and the supervisor can also run exception reports. Additionally, the application
<br /> features an Attendance Points System for effective management of attendance policies and pattern tracking.The Points System
<br /> allows point values to be assigned to exceptions, e.g.tardiness,absences, and leaving early. Rules and threshold levels can be set
<br /> up so that supervisors can view employees with the selected exception type meeting or exceeding the threshold. Once a
<br /> threshold is reached, the system can automatically generate pre-configured HR documents that supervisors may review with
<br /> their employees. The points system could also be used to reward employees for following attendance guidelines and/or perfect
<br /> attendance.
<br /> Timesheet Editing & Approval
<br /> NOVAtime 5000 allows supervisors to review, edit, and approve assigned employees' timesheets, schedules, accrual, and labor
<br /> costing information. Employee punches and attendance exceptions are displayed in SWS for quick corrections as needed. This
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<br /> eliminates the need for supervisors to review individual employee timesheets to find any mistakes, ultimately improving
<br /> efficiency and allowing supervisors to spend more time performing other management tasks. Also, the system features an audit
<br /> log in which all edits and adjustments are tracked (including who, what, where, and when), and because a note is required for
<br /> every edit,the audit trail can prevent or resolve disputes over data changes.
<br /> Employee Management& Scheduling
<br /> NOVAtime 5000 features a complete scheduling feature that is designed to enable the creation and management of both
<br /> permanent and temporary employee schedules. This provides supervisors with the ability to create a distinct point of reference
<br /> for employee information, while providing the system with the expected start and end times of various work shifts. The system
<br /> also features time saving additions, such as schedule copying/forwarding, budget analysis, group scheduling, departmental
<br /> coverage, and schedule templates. NOVAtime 5000 is also able to import schedules from other programs, and the system
<br /> provides multiple scheduling methods, including Smart Scheduling and an Advanced Schedule Manager (ASM) designed for
<br /> public safety organizations, such as fire departments, police departments, and public works. Please see the Scheduling Modules
<br /> section for more details on all of the innovative scheduling features of NOVAtime 5000.
<br /> Pay Rule Automation & Enforcement
<br /> Pay rules are parameter-driven and easy to setup, change, and track. NOVAtime 5000 enables up to eight labor levels, each able
<br /> to hold an unlimited amount of pay rule values, and the system will track any amount of transfers between the levels. The
<br /> system also offers unlimited tracking of job and work assignments, recorded by pay code, and will easily report on these hours
<br /> while transferring them to the appropriate accounts. The project tracking module supports an unlimited amount of codes that
<br /> can be assigned to employee hours and pay rules. These may be defined by location, department,job, cost center, project, etc.,
<br /> and drop down menus and lockouts can be set up to enhance the usability of pay codes in the NOVAtime 5000 system.
<br /> ® [Additional information regarding pay rules is provided on the following page.)
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