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IntelliTime Systems Corporation Response - Statement of Work City of Sunny Isles Beach, Florida stop times for FLSA Covered employees and those using the Time Clock to Punch in and Out. Also included are an online Leave Request, an Overtime Approval Form, a Prior Period Adjustment Form and a Shift Swap and Trade Form. One workflow per document is proposed but each workflow can be different. A typical workflow would be the User to Supervisor to Payroll Clerk. o A Project Manager workflow is also supported for the Timecard. Often this is for approving the documents when charges are made outside the user home department. This allows a Department head to approve charges to their department by employees outside of their department. 1. Labor Distribution Policies including coding instructions for Departments, Job codes or Project codes. This review includes who is required to report labor distribution and what Project codes etc. are valid for which users. Any configurations necessary that are documented for us during the 90 day discovery period are covered under the proposed budget. Changes required after the 90 day discovery period during the roll out are not included in this budget. Interface Descriptions o Import Employee Data From Edmunds MCSJ HR module o Import Valid Projects, Cost Center Codes from MCSJ HR/Payroll o Export of Payroll Transactions to MCSJ Payroll o Interface to Stromberg legacy timekeeping system to convert employee historical time data All of the above details are inventoried at this step to verify we have a complete picture of each policy or "use case" for timekeeping. By cross referencing these items we can be assured that our review is complete. An example of cross referencing would include if the bargaining agreement stipulates that if a Sergeant goes to the dentist and an Corporal alternate will act as "acting" Sergeant for the balance of the shift and receives a pay premium for this change in job, then we should also have a pay code to report this activity, or if not it may be handled as a dollar per hour differential e.g. $.75 and reported on the timecard and to payroll as money. Alternatively if we see a pay code called Holiday Overtime that is not mentioned in any of the supporting documentation we would know to ask for an explanation of the usage rules, as this type of overtime pay does not typically require the 40 FLSA Hours before being paid and in most cases is earned for working on a holiday. By making sure all the pieces fit we can be confident that a thorough review has been completed. By cross referencing each of the documents mentioned above it is very rare to have a use case not accounted for during the initial discovery process. flb Copyright 2016, IntelliTime Systems Corporation Page 2 of 6 5/10/2016