Chen Moore RFQ 16-06-02 - Laserfiche WebLink

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Landscape Architect Services RFQ No. 16-06-02 4-4 Ba c k g r o u n d a n d O r g a n i z a t i o n a l St r u c t u r e 2. Due Diligence with Permitting Agencies After defining the scope, CMA will research and confirm which permitting agencies will be involved in reviewing the project and time frames for reviewing permit submittals. By engaging permitting agencies early in the process, we often avoid unnecessary comments that may delay projects from moving forward. At this time, we will also identify which sub-consultants are needed to complete the work. 3. Develop Project Schedule Once we have a clear understanding of the permitting process, we will develop an initial schedule to review with the City at the project Kick-off meeting. Our schedules are typically prepared in Microsoft Project. Our detailed schedules build in time not only for the design process, but also time for our internal quality control effort and time for the client to review and comment on our project deliverables. This way the city has a clear understanding of the work effort involved in the project and can track and monitor our progress. We will work with the City to develop milestone dates at the project’s inception that are mutually agreeable. 4. Kick-off Meeting At the Kick-off meeting, we will meet with the city’s project manager, any key city staff, and sub-consultants to review the project goals, schedule, and process. At the conclusion of the kick-off meeting, we will have agreed upon the project deliverables, milestone dates, the project critical path, and the project goals. Meeting minutes and an updated schedule memorializing the kick-off meeting will be distributed with 48 hours of the meeting. 5. Schematic Design The Schematic Design Phase includes the gathering of necessary base information needed to complete the work. This includes boundary and topographic surveys, geotechnical reports, traffic reports, etc. We will provide general site layouts of the overall site depicting the program elements that have been defined with the city. This submittal may also include preliminary utility and stormwater layouts, conceptual grading, landscape pallet and layout, preliminary site furnishings, and a preliminary opinion of probable cost. If appropriate, we’ll include conceptual renderings of the projects to help communicate design intent. CMA will submit the documents one week prior to meeting with The City of Sunny Isles to review the documents and the City’s comments. Prior to the submittal of the documents, they will go through our internal Quality Control process. We assign the QC to a professional that is not directly involved with the design of the project to review the documents. This independent reviewer provides a fresh set of eyes to the document which in our experience identifies more potential conflicts that may arise as the project moves forward. The reviewer will be the same reviewer at each phased submittal. The purpose of meeting after submitting the documents will be to get owner input in the development of the project, to update the project schedule as appropriate, and make decisions regarding next steps in the project. 6. Design Development The Design Development Phase will include the incorporation of owner comments from the Schematic Design Phase and refinement of previously submitted documents. In addition, we will add all of the construction details and notes for each of the represented disciplines. As before, the documents will go through our QA/QC process and CMA will submit the documents one week prior to meeting with The City of Sunny Isles to review the documents and the City’s comments. We will meet to review progress, to update the project schedule as appropriate, and make decisions regarding next steps in the project. 7. Construction Documents The Construction Phase will include the incorporation of owner comments from the Design Development Phase and refinement of previously submitted documents. We will prepare the specifications package to coincide with the construction documents. The documents will go through our QA/QC process and CMA will submit the documents one week prior to meeting with the City to review the documents and the City’s