Reso 2000-192 - Laserfiche WebLink

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o STAPLE ALL PAGES AND SUPPORT MATERIALS TOGETHER AT UPPER LEFT HAND CORNER. o APPLICATIONS AND SUPPORT MATERIALS MUST BE SELF-SUFFICIENT AS SUBMITTED AND MUST NOT EXCEED 8Y2 x II INCHES IN SIZE. o APPLICATION MATERIALS MUST BE RECEIVED IN THE CULTURAL AFFAIRS COUNCIL OFFICE BY 4:00 PM ON THE DEADLINE DATE. o POSTMARK DATES OR APPLICATIONS TRANSMITTED BY FAX ARE NOT ACCEPTABLE. o KEEP A COpy OF THE COMPLETED APPLICATION FOR YOUR RECORDS. ORAL PRESENTATIONS Applicants may choose to or be asked to address the Tourist Development Council. In accordance with Section 2-11.1 (s) of the Code of Miami-Dade County, the Lobbyists Registration for Oral Presentation Affidavit, attached to the application form. must be completed. notarized and included with your application. The term "lobbyist" specifically includes the principal. as well as any agent, officer or employee of a principal. regardless of whether such lobbying activities fall within the normal scope of employment of such agent, officer or employee. Individuals substituted for or added to the presentation team after submittal of the proposal and filing by staff, MUST relister with the Miami-Dade Coun~ Clerk of the Board (Form BCCFORM2DOC) and pay all applicable fees. APPUCA TION REVIEW PROCESS · Applications will be reviewed by Cultural Affairs Council staff for technical eligibility and comments! suggestions provided to aid the applicant in improving the content and quality of the application. · An application checklist will be sent via fax and mail to applicants indicating recommended corrections and deadline date. Panel meeting specifics such as date confirmation. time and location will also be provided to applicants in the application checklist fax/mail. A list of panel members is available upon request. · Applications are evaluated and funding recommendations determined by the Tourist Development Council. Applicants will be notified of award by mail immediately following Tourist Development Council action. The Council's decision is considered final and may not be appealed. · G rant agreement packages are mailed to grantees. · Grant recommendations are submitted to the Mayor and Board of County Commissioners for final approval. Only correctly executed contracts will be forwarded to the Board of County Commissioners for approval. · Upon approval by the Board, grant agreements are reviewed and executed by the Office of the County Attorney. the Office of the County Manager and the Clerk of the Board. · A copy of the executed grant agreement is mailed to the grantee. Upon receipt of the grant agreement, grantees may begin to submit invoices and canceled checks(front and back) under the terms of the grant agreement budget. Invoices and canceled checks must correspond to the budget detail as outlined in the application and grant agreement. · A check request, accompanied by a copy of the executed grant agreement, invoices, canceled checks and the W-9 form are submitted to the Finance Department for issuance of a check. The grant award check is executed and mailed directly from the Miami-Dade County Finance Department to the grantee at the address provided on the grant agreement. It is imperative that grantees make every effort to notify staff of any address changes during this process. Grantees may not request pickup of checks. NOTE: DUE TO THE STRICT CONSTRAINTS ACCOMPANYING EACH STEP OF THIS REVIEW PROCESS, IT IS CRITICAL THAT THE APPLICANT ADHERE TO ALL DEADLINES. FAILURE TO COMPLY WITH DEADLINES AND/OR INCORRECT EXECUTION OF CONTRACTS OR OTHER PAPERWORK WILL RESULT IN A DELAY OF PAYMENT OR CANCELLATION OF FUNDING. FYI999.2000 Tourist Development Council Grants Program Guidelines t'ilge 6 of 1 DC...