Reso 2005-844 - Laserfiche WebLink

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The School District of Lee County; Florida - RFP # 6211 Document Imaging System August 5, 2004 The DIMS provides for automatic document naming conventions such as user name, date and time of processing, a driven sequential number, and a specific document number or 10 (at the system or database level). Electronic documents can be stored as text, imaged, and/or stored in their native formats Electronic documents can easily be imaged in their entirety using LaserFiche 'SnapShot', files are indexed based on the text file without OCR processing. Version control, discard changes, and overwrite the file are options for electronic files in the DIMS (based on security profile). Files can be imported in tYPical raster formats such as TIFF, JPG, BMP, GIF, PCX, CALS, and PICT In LaserFlche, users are not reqUired to 'save' processed documents When documents are processed (scanned or imported) the files are automatically saved to the database Files can be 'copied' to multiple folders and subfolders, the copy or shortcut to the documents maintains the characteristics of the original file (if the index values change on the onginal file, the same change is reflected in the copied versions). Actually, the documents are not copied (recreate the TIFF object multiple times); a copy in LaserFlche IS simply a shoncutto the original file, By using the LaserFiche DIMS, documents can be scanned as hard copy, and saved or stored as TIFF Group IV images. When importmg image files, raster or graphiC files such as pcx, bmp, jpg, and tiff files can maintain the native format or be converted to TIFF Group IV when imported to the LaserFiche DIMS. ElectroniC documents are saved or stored in native formats, maintain the Windows Icon and are organized using the same methods The DIMS can also Import and index common ASCII files, spool files. report files from PC, mid range, and mainframe based computer systems. The LaserFiche DIMS and proposed solution can manage any type of raster graphic file or electronic Windows file Windows programs files can be stored in native formats or electronically imaged To open native format electronic files, the resident program must be installed on the workstation. Document IndexinQ: In LaserFiche, documents are indexed uSing templates or search fields. Additionally, the text of documents can be indexed; the user can index text associated with an image record or electronic document Using the DIMS Read/Wnte client, a user at their workstation can capture and index documents in batch or document mode Files can be indexed with template fields and/or full text indexed for word or phrase searches The DIMS index template supports up to 32 index fields, is user defined, provides a true date field parameter for single date or date range searches, and can be modified (based on security profile of the user) The DIMS supports multiple Index templates limited only by server memory. Template or Search Field Indexing - Files can be indexed with template fields (particular structures for each record set, list of fields associated with the record set) The DIMS index template supports up to 32 index fields. IS user defined, provides a true date field parameter for single date or date range searches, and can be modified (based on security profile of the user). The DIMS supports multiple index templates R&S Integrated Products and Services, Inc. Page 70 ...E ~ ~3