Reso 2005-844 - Laserfiche WebLink

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The School District of Lee County, Florida - RFP # 6211 Document Imaging System "' August 5, 2004 USing the Configuration GUI, the Workflow Administrator can select to have documents forwarded from one location to another, or to have documents reside in multiple locations simultaneously. The Workflow Administrator can establish a "check-In" and "check-out" system for establishing document distribution without worrying about lost or misfiled documents. Using SOLe's computer network, and email system, DIMS files could be routed systematically through designed and scheduled processes. Advanced Audit Trail: This module increases the scope of the standard audit trail log by providing around-the-clock monitoring of database access to all stored documents. This module will track all system activities by the document, user, and/or function. User activities such as Create, Export, and Delete are logged to an xml file for report processing. The Audit Trail module produces canned reports based on the audited functions, e.g., all records deleted, scanning production. The log files can be also be accessed using a product such as Crystal Reports to produce user-defined reports in custom formats. To maintain complete system security and accountability, select client activities must be monitored and logged. User initiated actions such as deleting, printing, faxing and emailing documents can be recorded and reviewed through the APls included with the Advanced Audit Trail. In addition, the Workflow Administrator can attach approval codes and user comment statements to monitored client activities. The system audit module monitors all activities of all SOLC users and records. Extensive logging and reporting IS provided based on SDLC's requirements Audit Trail Viewer Module: The LaserFiche server audit log IS a vast collection of raw data that enumerates every activity monitored by the server. The Audit Trail Viewer Module organizes and displays the audit log into meaningful and useful report data The viewer module creates simple search selection criteria to find the exact information necessary. Selectable reports can be generated that can display document access and actiVity or template activity during a given time period or for a particular user To further enhance Workflow Administrator capabilities, the Audit Trail Viewer can also perform system activity calculations based on document status and user actiVity. SOLC's system administrators can view reports from any computer workstation with Browser access to the computer network and the DIMS. By uSing the tools within the LaserFiche Workflow SUIte, the System Administrator, Records Manager, or appropriate manager will have a simple method of routing, tracking and monitoring document access and workflow bottlenecks. Combining the workflow product suite with the scaleable power of the LaserFiche DIMS gives a robust solution for anyone seeking department or Enterprise-wide workflow planning. Workflow SMTP Notification: An indispensable component to wide scale document distribution IS notification. The SMTP Notification Plug-in reliably informs the Workflow Administrator that established routing procedures are maintained and on schedule. This application emails system participants of the status of LaserFiche documents R&S Integrated Products and Services, Inc. Page 77 ~'i ~: ,