Reso 2005-844 - Laserfiche WebLink

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August 5,2004 The School District of Lee.County, Florida - RFP # 6211 Document Imaging System Identify and Relieve Work Bottlenecks The rntultive graphical user interface allows adminIstrators t.o make a yisual model of work processes throughout your office. This model makes it easy to find redundancies and wasteful document routing procedures. Your system admrnlstrat.or can then design rules-based routing systems that streaml ine docum ent.-handl mg procedues without plaCIng undue reStlctlons on the way your staff works. Information FindsYou The LaserFiche Workflow Surt.e's routing ser'Ylces copy and move documents Via you,' computer network. Based on administ.rator-defined rules while also allowing ad hoc decrsion makIng. the Workflow SUite puts documents In the hands of decision-makers when they need them Your staff spends less time searching for infor'mation and more time aCtJng on it. Maintain Constant Productivity Busy System Administrators and Records Managel's. with staff sometJmes spread among several buildIngs. need an effectIve way to guarantee effiCient document movement on tJme and according to procedure The LaserFiche Workflow SUite provides automatic e-mail not.ifications when specified events. such as placement of a document In a folder or a change In an Index field. occurs or doesn't OCCur In your LaserFiche database. This keeps super'visors in the know. and keeps things mOYlng. regardless of absent or geographically dispersed staff. Improve Efficiency and Accountability The Adyanced Audit Trail option monItors and proYldes custom repor-ts on user activity. Supervisors can review the performance of scanner Opel'ator's, for example. or make sure users are tending to a deslgnac.ed number of documents each day. Advanced Audit Trail. coupled With automatic notifications. offers powerful assiSUlnce for supervisors to monitor effiCiency and guarantee prolect compleoon R&S Integrated Products and Services, Inc. How the Workflow Suite Works Your system administrator uses the Work Distribu1.lon Manager to model your office's work procedures and establish routing rules to guide documents throughout. your office. ThiS setup. while effeCtJvely moving documents to the right person. does not prohibit workflow-on-the-fly. For instance. if a properly aU1.horized person needs to seal'ch for a document and drag it into someone else's folder. the Workflow SUite will accommodate that practical neceSSity. The Work D,stributlon Agent. then follows those rules to automatically move documents to another person's folder or copy documents mat need to be reviewed in mul1.iple locations. When the Work Distribution Agent detects an event specified by the Work Distrobution Manager-a supervisor indicates "approved" In an Index field. for example-the Agent performs the required moving or copying The notification service automatically e-mails appropriat.e staff when designared events take place. A supervisor can be notified. for instance. when a staff member opens a certain document. An acknowledgment timer also allows the supervisor to be notJfied if the document remains unopened for a specified pen od of tim e The Advanced Audit Trail option provides additional monitoring services for security and workflow. Advanced Audit Trail monitors client activities such as printing. faxing and e-maillng documents and creates a log of actions performed. Adminlstrat.ors and supel'visors can then generate efficiency reports from me Audit Trail logs. The Next Step Please call (800) 985-8533 or (562) 988.1688. or e.mail mfo@laserflchecom With your questJons. Page 127 (-', r:=:, .< r;" ~~ .'j-, ~"