Reso 2005-844 - Laserfiche WebLink

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The School District of Lee COUhty, F10rida - RFP # 6211 Document Imaging System August 5, 2004 City of Boynton Beach . Enterprise LaserFlche DIMS with multiple departmental databases, includes Human Resources . 29 Read Write licenses, and 112 Read Only licenses . Weblink for Intranet/Internet Access . CDR Publishing . AnyDoc solution provides Integrated data capture from eXisting systems and hard copy forms · Size of Database over 300 GB, Number of Images: over 3,500,0000 image records Boynton Beach City Wide Project - This project started with existing systems and work process analysis The project began In December 1996 with document conversion and imaging integration for the Human Resources department. R&S scanned and indexed over 250,000 pages of Human Resource hard copy In October 1999, project was upgraded to include the Development Department (Engineering, Planning & Zoning, Building) In February 2001, project was upgraded to Include most of the other city departments: Parks, Recreation, Library, City Clerk, Finance, and Fire/EMS City Clerk records and other departmental records are made available over the Intranet/Internet through LaserFiche Webllnk, In 2002-03, R&S upgraded the system to LaserFiche 'United' (supports MS SOL Server), Additionally, current image work processes In the different departments were evaluated R&S is currently scanning hard copy records for the Development department R&S scans and indexes D & E size drawing files and related permit files Records are Indexed and delivered on CDR optical disc with the LaserFlche 'viewer' on each optical disc; image files and associated indexes are uploaded to the City'S LaserFlche Document Imaging and Management System A data capture process IS used to index all project and permitting files in the Development Department. The permit application screen is printed from the HTE. tracking system, This document IS the cover page for all permitting documents when scanned Additional cover sheets separate the document types in the permit batch (e.g., permit, permit application, inspection documents, insurance, drawings) Boynton Beach Police Department - Project started with existing systems and work process analysis (May 2001), Project requirements were to develop methods to replace the existing microfilm process for police hard copy and automate data entry from field reports In the Central Records department, the project established a document imaging and indexing process for Incident Reports and provides network access (to indexed Image records) Records are field hard copy that record events that require documentation in the summer of 2002, the LaserFlche system was upgraded to LaserFlche 'United' (supports MS SOL Server) R&S Integrated Products and Services, Inc. Page 18 i:~-e, d "'~.