Reso 2005-844 - Laserfiche WebLink

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The School District of Lee County, Florida - RFP # 6211 Document Imaging System August 5, 2004 Another project captures data from time cards and uploads data to financial systems Additionally, system captures data from deputy issued traffic citations and Incident reports (eforms) and updates an eXisting Central Records data management system (WinGs). Next, data are imported to the LaserFlche Document Imaging and Management System. Traffic citation data could then be passed to the Collier County Clerk of the Circuit Court legacy system via a common network After which, the County Clerk of the CirCUit Court Traffic department will not have to scan and image process these citations This established process could eliminate the redundant keying of common citation record data between departments AnyDoc Software's 'OCR for AnyDoc' is used to automate data capture and Indexing for inCident reports and traffic citations through automated data capture and processes Lee County Tax Collector . Standard LaserFiche DIMS with multiple departmental databases, includes Human Resources . 25 Read Write licenses, and 50 Read Only licenses . Weblink for Intranet/Internet Access . COR Publishing . Integrated AnyDoc Software automated data capture from eXisting systems and hard copy forms . Size of Database 500 GB, Number of Images over 5,000,0000 image records Project staried with existing systems and work process analysis (late 1998) In 2000, system was upgraded to support additional departments and scanners (user licenses were added). Additionally, work processes and technologies were evaluated and updated to conform with current project requirements In 03 2002, the LaserFiche system was changed to the LaserFiche United (supporis MS SOL Server). Before 1998, tax collector data were indexed, imaged, and managed by a Unlsys imaging and tax accounting system, data were scanned, packaged, and accounted with a Single monolithic proprietary device Historically, other tax collector data were image captured and managed with an IBM Visual Info Imaging system Both systems were on OS/2 servers and jukeboxes. Project required R&S and Lee County Tax IT to develop methods to strip Imaging and Index data from the two systems and move all images and their Indexes to the LaserFiche NT imaging system Image data were moved to new NT Image servers, disk arrays, and optical libraries or jukeboxes (process uses embedded R&S Document Shuttle processes). Information was converted to ODBC output with developed Integration processes and software This was accomplished through R&S and Lee County Tax Collector IT personnel working to develop a solution with systems evaluation, options analysIs, general 'brainstorming' with project prinCipals, and custom software development. Today, tax data is captured at public counters and in a production scanning depariment. Tax records such as occupational licenses, vehicle and vessel registrations, business licenses, and property taxes are Imaged and Indexed automatically, R&S Integrated Products and Services, Inc. Page 20 ::';~ .- ~~ ~~.~ ~.